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| Company: |
Emaar Engineering |
|
| Job Title: |
Executive Secretary |
| Employment Category: |
Administrative |
| Job Location: |
Manila - Philippines |
| Job Reference Number: |
ESec02-112007 |
| Job Description: |
• directly responsible to the executive manager, as an executive secretary, all basic duties and performs all the task assigned by him.
• prepare the project's main file & working file
• project list to be updated weekly (as per status active & pending projects) monitor, arrange & ensure active / completed/ pending working files are enlisted
• records/ log & update all issued project contracts, which includes signed & unsigned contracts.
• coordinate with the architects & engineers for our project costing and prepare draft for approval.
. Records/ log all issued fee proposals and send to client after approval from executive manager
• follow-up with client. Once client receives his copy, send the invoice as per contract requirements.
• always provide list of outstanding payments for projects
• preparation of monthly project wise income and expenditure in order to ascertain the percentage of profit & loss from each project.
• preparation of outstanding amount (clients) and preparation of monthly receivables for all projects and summary of projects we collected on weekly basis.
• provides lists of the total fees for all projects collected on a particular month, and whenever required.
• provides list of invoiced projects for design & supervision.
• monitor, arrange & ensure completed full set of working drawings for projects (emaar copy) is enlisted. Put in box file for our records.
• monitor, arrange & ensure building permit files are enlisted and filed accordingly
• monitor, arrange & ensure municipality stamped working drawings (all approved & stamped drawings from elect.& WATER, ROADS, CIVIL def. & others) are enlisted and filed accordingly
• completed projects to be collected from draftsman as soon as they completed any project assigned.( title sheet & a1 sheet reduced to a4 size) |
Skills Required:: |
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Language Requirements: |
English-Very Good
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| Employment Type: |
Full Time
|
| Yearly Salary: |
8000 USD
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| Posting Date: |
Nov 11 2007 |
| Education level required: |
Bachelor
|
| Experience in years: |
3 to 5 Years |
| Job also available in: |
Northern and Southern Luzon
Visaya |
| Company: |
Emaar Engineering |
| Contact Name: |
Emaar Engineering |
| Contact Phone: |
97317711333 |
| Contact Fax: |
97317711331 |
| Preferred Method of Contact: |
No Preference |
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