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| Company: |
Recruitspain |
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| Job Title: |
Office Coordinator |
| Job category: |
Administrative |
| Job Location: |
Dublin - Ireland |
| Job Reference Number: |
Office Coordinator |
| Job Description: |
We are seeking a high energy, results-oriented Office Coordinator for our new office. This
position will help facilitate operational success by providing a wide range of services in a fastpaced,
multi-tasking work environment. The Office Coordinator will be the first point of contact for
all visitors and clients. In short, we need a person to ensure our daily office operations run
effectively and efficiently. If you have a strong attention to detail, the ability to tackle competing
priorities and consider your communication skills to be top notch then check out the job
description below.
What you’ll be doing…
Greet and respond to visitors in a courteous and professional manner
Answer all incoming phone calls and direct inquiries to the appropriate person
Issue and maintain photo ID and access cards as well as keep an inventory list for all
photos
Assist with mail duties including shipping, receiving, sending, sorting and distributing
packages
Pick up mail at post office when needed
Assist with building management issues and respond to vendors in a professional
manner
Create and deliver correspondence to vendors
Draft office documents and correspondence
Maintain the employee directory on the company intranet
Order office material and maintain inventory
Maintain kitchen and office appearance
Assist with employee events
Assist with travel planning and purchasing
Schedule meetings and write and distribute meeting minutes
Monitor vacation and sick days for the team (liaising with Payroll)
Perform other administrative duties and projects as required
The Ideal Candidate…
2 -3 years of office administration/reception experience
Post-secondary education or related training and equivalent experience an asset
Ability to adapt and provide support in a fast-paced, customer-focused environment
Excellent written and verbal communication skills
Advanced knowledge of Microsoft applications
Self-motivated, resourceful and able to work with minimal supervision
Flexible and team-oriented
Internet aware, able to perform online research and update simple intranet sites
Ability to work under pressure, handle multiple tasks and meet tight deadlines
Hard worker and a proactive problem solver
Professional with a friendly and positive disposition
Excellent organisational skills
Strong multi-tasking abilities
High attention to detail |
Skills Required:: |
Great |
Language Requirements: |
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| Employment Type: |
Full Time |
| Yearly Salary: |
Unspecified |
| Posting Date: |
2008-03-12 |
| Level of Education: |
Unspecified |
| Years of Work Experience: |
No experience |
| Company: |
Recruitspain |
| Contact Name: |
Recruitspain |
| Contact Phone: |
0034952667986 |
| Preferred Method of Contact: |
No Preference |
| Preferred Language of Resume/Application: |
English |
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