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| Company: |
Bevecorp Distribution - Australia |
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| Job Title: |
Personal Assistant/Team Coordinator |
| Job category: |
Education |
| Job Location: |
Jakarta - Indonesia |
| Job Description: |
Introduction
Personal assistant (PA) TO provide administrative support to Director. Organise meetings and run the office. Prioritise work and act to relieve director from interruptions. Draft replies and deal with correspondence and calls.
Work Activities
Personal assistant (PA) to help and support director. Working closely with distributors, they will be responsible for administrative arrangements and day-to-day office routine. Prioritise correspondence and telephone calls, dealing with routine enquiries and drafting standard replies to letters for Director to sign. When a personal reply is required, the PA word-processes the document from either shorthand or tape, or from a hand-written script.
PA will help to recruit, train and supervise distribution staff. They will manage the office and may deputise at meetings when the DIrector is away.
Before meetings, PA must plan the agenda and circulate minutes. They will often need to research relevant information from trade periodicals or professional bodies, and compile reports for Director to use.
PA to arrange all appointments and engagements for the Director, and organises official receptions, conferences or trade exhibitions on his behalf. The PA will play an active part in these functions, receiving and entertaining guests and making sure that the timetable of events runs smoothly. This will also involve public relations work and drafting press releases for the media.
The DIrector travels a lot, so the PA will make all the arrangements for this. This involves drawing up a list of business appointments for each day, booking accommodation, organising transport and making any special provision for insurance or foreign currency.
Depending on the job, local, national or even international travel may be required (for example, to attend meetings with other Directors).
Personal Qualities And Skills
You must have strong secretarial skills and a good standard of English. You need good IT skills including word processing, spreadsheets and email.
It may be helpful if you can speak another language.
This is a responsible job, and you must exercise judgement when making decisions. PA must be able to use initiative, for example, to relieve Director of unnecessary pressures and frequent interruptions. You should be efficient and able to establish priorities and delegate tasks. Good planning and organising skills are essential.
When you are responsible for staff, you will need the ability to supervise, encourage and motivate people. You must be flexible and able to work under pressure.
You must be tactful, discreet and able to deal with confidential information.
Pay And Opportunities
3 month trial period with ability to earn significant income for right applicant
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Skills Required:: |
People skills, organisational skills & communication skills
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Language Requirements: |
English-Very Good |
| Employment Type: |
Full Time |
| Yearly Salary: |
Unspecified |
| Posting Date: |
2009-03-10 |
| Level of Education: |
High School |
| Years of Work Experience: |
1 to 2 Years |
| Job also available in: |
Dempasar Bali |
| Company: |
Bevecorp Distribution - Australia |
| Contact Name: |
Ian B Spicer |
| Contact Phone: |
+61 414 426 486 |
| Preferred Method of Contact: |
E-mail |
| Preferred Language of Resume/Application: |
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