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| Company: |
ProSIS |
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| Job Title: |
Secretary |
| Job category: |
Information Technology |
| Job Location: |
Cairo - Egypt |
| Job Reference Number: |
ProSIS-4 |
| Job Description: |
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conferences, meetings, and travel reservations for office personnel.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Mail newsletters, promotional material, and other information.
Maintain scheduling and event calendars.
- Make copies of correspondence and other printed material.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Take dictation in shorthand or by machine, and transcribe information.
- Conduct searches to find needed information, using such sources as the Internet.
- Coordinate conferences and meetings.
- Establish work procedures and schedules, and keep track of the daily work of clerical staff.
- Learn to operate new office technologies as they are developed and implemented.
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
- Order and dispense supplies.
- Prepare and mail checks.
- Provide services to customers, such as order placement and account information.
- Supervise other clerical staff, and provide training and orientation to new staff.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
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Skills Required:: |
¡relevant training or qualification
¡knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
¡knowledge of administrative and clerical procedures
¡knowledge of business principles
¡proficient in spelling, punctuation, grammar and other English language skills
¡proven experience of producing correspondence and documents
¡proven experience in information and communication management
¡required typing speed
¡verbal and written communication skills
¡attention to detail
¡confidentiality
¡planning and organizing
¡time management
¡interpersonal skills
¡customer-service orientation
¡initiative
¡reliability
¡stress tolerance |
Language Requirements: |
English-Very GoodArabic-Very Good |
| Employment Type: |
Full Time |
| Yearly Salary: |
Unspecified |
| Posting Date: |
2009-10-26 |
| Level of Education: |
Unspecified |
| Years of Work Experience: |
Less than 1 Year |
| Company: |
ProSIS |
| Preferred Method of Contact: |
No Preference |
| Preferred Language of Resume/Application: |
English |
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