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| Company: |
ACF International |
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| Job Title: |
Archivist |
| Job category: |
Administrative |
| Job Location: |
Makati - Philippines |
| Job Description: |
Objective 1 :
Ensure control of the invoices.
1st control:
• Check that all invoices and their amounts are present as from their reception.
• Prepare a report for the Administrator of all missing invoices or differences in amounts from the Excel file.
2nd control : Improve the quality of the documents:
• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Record in the filing report all errors in the wads (bundles);
• Whenever possible, improve the quality of the presentation of wads: translation, date (according to the data base file), addition of a calculation note (ticket), etc.
3rd control : check the codes:
• After the monthly accounting closure check the accounting codes, the project codes and the budget codes;
• Correct any errors in the invoices if necessary;
• Immediately inform the administrator if the statement of the accounting software differ from that of the invoice
Objective 2:
File and archive the documents
• Photocopy all the invoices;
• File the originals according to budget (contract) and budget line;
• Check that all the invoices are present for each budget line and each contract;
• File the photocopies of invoices according to the books (cash and bank) of each work base.;
• File everything very conscientiously;
• Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);
• If requested by the Administrator, look for the original invoices or photocopies, then reclassify them correctly.
Objective 3 :
Participate in preparing audits
• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary);
• Finalize the dispatch of files by adding labels and adequate packaging.
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Skills Required:: |
-good organizational skills
-knowledgeable in Microsoft Office |
Language Requirements: |
English-Good |
| Employment Type: |
Temporary |
| Yearly Salary: |
Unspecified |
| Posting Date: |
2009-10-20 |
| Level of Education: |
Unspecified |
| Years of Work Experience: |
No experience |
| Company: |
ACF International |
| Preferred Method of Contact: |
E-mail |
| Preferred Language of Resume/Application: |
English |
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