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| Position wanted: |
Administrative assistant |
| Job category: |
AdministrativeHospitalityHotel IndustryHR/RecruitmentOil IndustrySecretary/SecretarialSecurityTourismTranslation |
| Objective and Resume Summary: |
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I intend of gaining employment within your preferably in Administrative Support section .Ideally, I would like to be considered for an administrative departmental assistance position as my previous experience has been at managerial and departmental levels of assistance.
To date I have been employed as an administrative assistant with various local sectors and international oil and gas companies in Algeria, I have been working within a multi-lingual and multi-cultulural environments .My duties range mainly from general administration, HR related matters, translation and interpretation to support for safety, security and HSE concerns. Indeed I am in charge of HSE department’s administrative matters, I have been previously a safety supervisor within a major gas company, I am responsible for gate pass control, security guards supervision, establishment of ID’s for employees and visitors, ID access delivery, control and scheduling.
During my employment in the oil industry, I successfully completed a safety HSE Certificate and mastered a new technical language, which has proved to be hugely beneficial to my career. As the HSE Head of department’s assistant, I have demonstrated a high ability to set goals and complete my duties in a timely and thorough manner.
I am confident in my own abilities and would welcome any suggestions that would advance my career further. I have included my CV for your perusal and would be pleased to discuss this application further in an interview.
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| Skills: |
administration/secretarial/HSE/HR/Security |
| Known languages (and levels): |
English-Very GoodFrench-Very GoodArabic-Very Good
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| Type of Employment wanted: |
Full Time
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| Minimum Yearly Salary in Numbers: |
Unspecified
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| Current Location: |
Algeria, Annaba |
| Education History, Qualifications & other additional information: |
| Level of Education: |
Bachelor
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Education
University of Constantine Algeria
B.A. English 1996
Trainings and diplomas
Field Diploma or degree
School
Year
English Bachelor degree Constantine University 1996
HSE Job Safety Analysis JGC Corporation 2004
HSE IOSH Institution of Occupational Safety and Health EMASSE France 2007
Environment OSHAS 18001 international occupational health and safety management system specification DNV 2007
First Aid Training First Aid Training
IAP Oran –Algerian Petroleum Institute 2008 Ongoing training
Safe Behaviour Safe Behaviour Program 2008
Sonatrach / Statoil Ongoing training
HSE Trainings Extinguisher Handling/ergonomy/ Fire Warden/ HSE induction / HSE management system/noise/JSA / Emergency response Periodic and continuous training delivered by HSE departement Since 2003
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| Work History & Experience: |
| Years of Work Experience: |
10 to 15 Years |
Work History
Sonatrach / Ourhoud Organization (oil and gas joint venture) Oct.2003 to present
Position: Administrative Assistant to HSE Department.
Scope of duties performed :
Administrative:
Performs secretarial duties for key executives and /or other key administrative positions, which includes typing special projects, statistical reports and correspondence.
Represents the Department through drafting correspondence, telephone and personal contact in and out of the office. Setup all travel arrangements.
Maintain an office filing system which includes hard copy and electronic filing system. Organize systems for tracking large volumes of paper flow. Maintain Manager’s calendar of events, arrange schedules and meetings. Prepare and maintain Manager’s reports. Setup and coordinate meetings and conferences. Create, transcribe, and distribute meeting agendas and minutes.
Answer telephones and handle in appropriate manner. Meet and greet clients and visitors. Setup accommodation and necessary arrangements for company visitors.
Perform general clerical duties to include but not limited to: photocopying, emailing, faxing, mailing, and filing. Sign for UPS/Fed Ex/Airborne packages.
Coordinate project-based work. Performs other related duties as and when required
HR:
Perform administrative functions with wide latitude for exercising discretion and judgment in support of human resources department: paycheck, timesheets check preparation, documenting timesheets, staff schedule development, division safety alerts editing and formatting, typing of proposals, presentations. Planning and Coordinating: assisting with problems and planning events / meetings. Provided support and supervision to department’s staff. Liaise with local authorities, and being in charge of all HR related matters Personnel’s departure lists, field flight, Bookings, time sheets establishment, personnel rotational planning, etc….)
HSE/ Security:
Member/secretary/reporter of the Hygiene and Safety Commission: mainly in charge of HSE related administrative
matters, hygienic inspections, quality, control of food, kitchens, cold rooms, environment protection, buildings,
Accommodations, cleaning and safety review / member of fire warden team.
Organizing operational health’s medical visits for department’s personnel, safety induction tours for new employees, supervising security guards working, and shift schedules.
In charge of establishing ID (badges), access authorizations for vehicles and personnel, managing security guards teams, access delivery and scheduling to CPF and bases, CCTV control, managing intrusion detection system , vehicle tracking (being adopted) ,A attending official meetings, general including a wide range of duties. Access cards programming using NexSentry managing system.
JGC Corporation ( Engineering and Construction ) 2002-2003
Administrative Assistant / Chief Translator
Scope of Administrative /Secretarial Support Duties performed:
- Executive support to the Head of ADMIN department.
- Translation and interpretation of documents.
- Safety supervision on site, toolbox meetings, procedures.
- Managing the office administration.
- Scheduling and coordinating external and internal meetings.
- Scheduling yearly informal meetings
- Preparing meeting material and presentation
- Compilation of key reports and submission to partners
- Development of relationship plans and maintenance records
- Organizing all employees, departure rotational schedule
- Preparing itinerary/agenda for meetings and visitors
- input accident/incident reports into data base
- General administration and HR related duties
- Organizing company events and executive visits
- Safety observation in the office
- Up keeping overall office image and brand value
- Maintaining executive office files
Insurance Expertise Bureau 2001-2002
Administrative Assistant
Mainly in charge of vehicles and materiel accident/damage expertise reports, Photo- grapy and investigation on basis of our technical inquiry and estimations insurance companies Pay back vehicles / industrial material owners
Professional Workforce training Center 1997-2000
Technical English Teacher
Mainly in charge of teaching technical English terminology related computer hardware and software usages and also English as a foreign language in a technical training school
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