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| Position wanted: |
Administrative/Clarical |
| Job category: |
AdministrativeCustomer ServiceFood ProcessingHospitalityHR/RecruitmentMarketing/PRRestaurant/Food ServiceSecretary/SecretarialTelecommunications |
| Objective and Resume Summary: |
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Provide administrative support to the project and management officials.
Receiving, screening and register all correspondence, transit message, provides information to the visitor and staff members.
Up to date computer skills on MS Word, MS Excel, MS PowerPoint, PhotoShop, Adobe Illustrator, E-mail Access, Internet Browsing, Local Area Network and good typing in English & Bengali.
Maintains office stationery and supplies for the respective department and also maintain the stationery register/stock.
Make copies of different documents, letters for filing and distribution and file all types of incoming and outgoing documents in appropriate file
Type and format, program documents, letter, notes, and office memos according to Supervisors suggestion.
Maintain staff personal file, Leave records, corporate mobile SIM management with Banglalink & arrange ID card for new employee’s with register maintain.
Good Communication skill with donor, GO & NGO, Travel Agencies and other partners.
Reading and Writing in English and also spoken.
Prepare to organize conference, workshop & taking minutes and also prepare meeting documents.
Maintain liaison on project-related expenditure, equipment and personnel matters.
Competent motorcycle rider.
Have professional experience of providing administrative and IT support in different program supported by the ILO, DFID through CARE, OXFAM-GB, Mennonite Central committee, Munir Sukhtian International Ltd. and other national level donors.
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| Skills: |
Secretarial |
| Known languages (and levels): |
English-Very GoodHindi-Very Good
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| Type of Employment wanted: |
Full Time
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| Minimum Yearly Salary in Numbers: |
15000 USD
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| Current Location: |
Bangladesh, Dhaka |
| Education History, Qualifications & other additional information: |
| Level of Education: |
Bachelor
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Education Qualification
B.S.S obtained position of Second Division under National University, Dhaka in 2001 in Arts faculty.
H.S.C obtained position of Third Division under the Secondary and Higher Secondary Education Board, Rajshahi in 1992 in Commerce faculty.
S.S.C obtained position of Second Division under the Secondary and Higher Secondary Education Board, Rajshahi in 1990 in Arts faculty.
Computer Experience:
Touch type in English & Bangla 40 wpm. MS Word, Excel, PowerPoint, PhotoShop, Illustrator, Eudora, Internet browsing and also have experience in MIS & data entry.
Graphics designing & Video Graphy.
Software & Hardware troubleshooting
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| Work History & Experience: |
| Years of Work Experience: |
10 to 15 Years |
1. Organization : Comprehensive Disaster Management Programme-CDMP (component 3b) under UNDP.
Organization Type : It is a Community Risk Reduction Programme under UNDP.
Current Position : Office Secretary
Head Office : Disaster Management and Relief Bhaban (2nd floor)
92-93 Mohakhali C/A, Dhaka-1212
Service Duration : 16 November 2008 to till now.
Roles and Responsibilities are :
• To assists the Finance and Admin Associates for financial work, like- cash & ledger book maintain training & workshop wise budget, voucher & quarterly report preparation and Request for Fund Advance (RFA) submission etc.
• To assists UNDP’s Senior Project Specialist’s for their project related different finds of work like- project’s information, report preparation etc.
• To contact with District Disaster Risk Reduction Officer and Project Implementation Officer for arranging meeting, Seminar and Workshop as projects need.
• Whole Logistics & organize Support to the training and workshop in local areas and District levels as their need.
• Timely ensure the invitation letter to the respective PNGO and personnel for Training and Workshop.
• Preparing monthly progress report and timely submitted to the respective department.
• Prepare the presentation paper for Risk Reduction Specialist by PowerPoint.
• Keeping district wise Community Risk Assement (CRA) report which is made from the PNGO’s by softcopy and hard copy.
• To support the Govt. Officials, like DG & Director-DRR, for their different kinds of requirements.
• Always checking emails and response to the respective department.
• Carry out all typing, drafting of correspondence, secretarial work, making appointments, responding and screening phone calls and enquiries, requesting for information.
• Maintain office stationary stock registrar for component 3b and look after the secretariat’s cleanliness and other administrative tasks.
• Receive all correspondence of the component 3b and respond to them as per their directives.
• Good operating skill in office equipments like- Photocopier, Fax, Computer, Spiral machine, Scanner etc. and operation & maintenance of PABX system.
2. Organization : Munir Sukhtian International Ltd.
Organization Type : It is a Jordan base Multinational Company, work with Telecommunication Sector in Bangladesh.
Position : Secretary
Head Office : House # 16, Road # 79, Gulshan-2, Dhaka-1212
Service Duration : 14 March 2006 to 15 November, 2008
Roles and Responsibilities are :
• Always checking and update the Companies Registration, Export-Import Registration, TIN, IN-Corporation Certificate, BOI registration and DCCI certificate.
• I always work with HR department. Like- making employee update paper, employee agreement, declaration statement, prepare monthly employee attendance sheet for salary, prepare staff personal file, keeping leave record, arrange ID card for new employee, contact with interview candidate and operating HRMIS etc
• Carry out all typing, drafting of correspondence, secretarial work, making appointments, responding and screening phone calls and enquiries, requesting for information, arranging meetings for three Executives, taking notes etc.
• Maintaining General Manager, Finance Manager & Project Manager’s Daily schedule and confidentiality of his correspondence, taking care of them.
• Maintaining the filing system of General Manager, Finance Manager & Project Manager’s Secretariat work for company affairs, business development, agreement etc.
• Maintain a database of Group’s network of contacts in the GOB, private sector, banks and leasing companies and commercial lenders.
• Arranging transportation, accommodation and other logistic support for international guests and office Executives.
• Petty cash handling for daily office operation expenses with the approval of HR Manager and preparing monthly report for stationery & consumable items.
• Maintain office stationary stock registrar for Company Secretariat and look after the secretariat’s cleanliness and other administrative tasks.
• Receive all correspondence of the three Executives and respond to them as per their directives.
• According to companies six Executives I always communicate with different types of travel agencies and arrange their travel.
• Receive and respond to all telephone calls of these three Executives.
• Maintain their files, keeping Passport copy, Visa request letter and Visa update.
• Deal with confidential matters in the most responsible way and according to instructions.
• Always communication with Banglalink customer care representative’s for mobile connection, Bill and any kinds of problem.
• Good operating skill in office equipments like- Photocopier, Fax, Computer, Spiral machine, Scanner etc. and operation & maintenance of PABX system.
3. Organization : National Development Council-NDC.
Organization Type : It is a Development Organization, work with Northern region in Bangladesh.
Current Position : Finance & Admin Officer
Head Office : Paharpur Road, Khanjanpur
Joypurhat-5900
Service Duration : 16 April 2005 to 15th January, 2006.
Roles and Responsibilities are :
• Preparing money requisition to the respective donor and partner’s organization.
• Monitor the NDC’s credit program and technical support to them.
• Project proposal and project concept note writing.
• Good Communication skill with donor, GO & NGO and other partners.
• Write administrative letters as required by NDC’s Director.
• To take jointly decision about staff recruitment with the Director.
• Writing letters, reports and many kinds of forms/formats as Director’s requirement.
• Managing the Director’s files & necessary documents.
• Timely ensure required in office equipment and purchase in office stationeries and necessary appliances.
• To assist junior staff in preparing officials documents and other supports.
• Taking minutes in meetings and providing meeting reports efficiently.
• Managing all post received in office and timely sending up of post by courier and Bangladesh and foreign postal service.
• To make and submit fund requisition for Program/Project to the donor and other partners.
• To make financial statement and submit to the Director and donor.
• Arranging meetings, Seminar and Workshop for Director.
• To keep the petty cash and maintain records of petty cash expenses.
• Receiving all guests to NDC, making them welcome and locating the appropriate member of NDC staff to talk to them.
• Managing E-mail system for NDC- Collection and circulating received messages, send e-mail & document as required.
• Good operating & maintenance skills on Photocopier and Fax machine.
• Keeping NDC’s telephone, address & e-mail index up-to-date.
• Managing stationery requisition system.
• Managing of office and Head Office Campus- Security, Maintenance, Cleanup and resolving any problems.
• Marketing and linkage to service provider.
• To assist different program supported by the LGED, Bangladesh Bank, Mennonite Central committee-MCC and other national level donors.
Computer related work and responsibilities:
• Designing & formatting different types of documents & reports for publication by NDC.
• Software & Hardware troubleshooting.
• Supporting all staff in resolving their computer problems.
• Computer purchasing and other requirements.
• Maintain NDC’s Internet system.
Other works as required by NDC’s Director.
4. Organization : Gram Bikash Kendra.
Organization Type : It is a Development Organization, work with Northern region in Bangladesh.
Position : Administrative Officer
Head Office : Haldibari, Parbatipur, Dinajpur-5250
Tel. # 88-05334-74411
Service Duration : 15 September 1998 to 13 April 2005.
Roles and Responsibilities were :
• Writing letters, reports and different kinds of forms/formats as Director’s requirement.
• Timely ensure required office equipment and purchase office supplies.
• Managing the Director’s files & necessary documents.
• To assist senior staff in preparing officials documents and other supports.
• Write administrative letters as required by GBK’s Director.
• Good Communication skill with GO’s & NGO’s.
• To keep the petty cash and maintain records of petty cash expenses.
• Arranging meetings, Seminar and Workshop for Director.
• Managing and supervising GBK’s training center. Responsibilities include-
- Arranging training courses.
- Ensuring accommodation facility, book up & dormitory for participants.
- Providing all necessary logistics.
- Setting bills for both training organization/donors.
- Keeping training hall room prepared, ensuring correct equipment available.
- Procurement of all necessary materials.
• Taking minutes in meetings and providing meeting reports efficiently.
• Managing all post received in office and timely sending up of post by courier and Bangladesh and foreign postal service.
• Managing E-mail system for GBK- Collection and circulating received messages, send e-mail & document as required.
• Good operating & maintenance skills on Photocopier and Fax machine.
• Managing GBK’s library of resources, reports & books.
• Keeping GBK’s telephone, address & e-mail index up-to-date.
• Receiving all guests to GBK, making them welcome and locating the appropriate member of GBK staff to talk to them.
• Managing GBK staff movement boards, book, guest register & training participants register.
• Managing stationery requisition system & GBK’s store.
• Managing of office and Head Office Campus- Security, Maintenance, Cleanup and solving any problems.
• Marketing and linkage to service provider.
• To assist in different program supported by the ILO, DFID through CARE, OXFAM-GB, Mennonite Central committee and other national level donors.
Computer related work and responsibilities were :
• Designing & formatting different types of documents & reports for publication by GBK.
• Supporting all staff in resolving their computer problems
• Software & Hardware troubleshooting.
• Computer purchasing and other requirements.
• Maintained GBK’s Internet and Local Area Network Connection.
5. Organization :Community Development Project-CDP
Organization Type : It is a Development Organization, work with Northern region in Bangladesh.
Position : Part-time Computer Operator
Head Office : Hatil, Joypurhat
Service Duration : July 1996 to May 1997
Roles and Responsibilities were :
• Computer composing of documents.
• Letter writing.
• Developing formats.
• Receiving and sending E-mail
• Internet browsing.
• All kinds of file management.
• Hardware & Software trouble shooting.
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