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| Position wanted: |
Office Manager |
| Job category: |
Administrative |
| Preferred Location: |
Indonesia |
| Preferred City-State/County: |
Jakarta |
| Objective and Resume Summary: |
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Seeking a position as Office Manager/Personal Assistant/Executive Secretary/Public Relations officer.
Seven years experience, in Oil and Gas (one year) and telecommunication industry (6 years).
Having public relations education background, supported seven years experiences in public relations, administrative field and project.
Having pleasant personality, punctual, well organize, easy to learn and hard worker.
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| Skills: |
Skills:
Microsoft Word, Excel, Power Point, Visio, Microsoft Project, Outlook/Email
Project Management, Communications, Presentation
SAP, Eridoc and Sitehandler
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| Known languages (and levels): |
English-GoodOther: Indonesian
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| Type of Employment wanted: |
Full Time
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| Minimum Yearly Salary in Numbers: |
17000 USD
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| Current Location: |
Indonesia, Jakarta |
| Education History, Qualifications & other additional information: |
| Level of Education: |
Bachelor
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Education
University of Indonesia, Bachelor Social (S1), Department of Communication Science, Faculty of Social and Political Science
Majoring in Public Relations, 2005 with GPA: 3.14
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| Work History & Experience: |
| Years of Work Experience: |
7 to 10 Years |
Job Experiences
June 2008 Current Saudi Aramco (Oil and Gas Company)
Sr. Secretary for Jakarta Representative Office
Job Descriptions:
Ensure the office supply and facilities are held properly.
Support for preparing working Visa and opening/preparing new office in Jakarta.
Support for administrative duties
Support for documents handling, incoming and outgoing correspondences
Internal coordination with Saudi colleague and external coordination with the vendor.
Handling travel arrangement (tickets, hotels, immigration assistance)
Meeting arrangement and appointment schedule.
Event organizer such as executive meeting arrangement, etc.
To perform and support administration related to GA/IT such as preparing: IT or PC, deskphone, simcard, handphone, work station, interview arrangement, stationary and etc.
2007 May 2008 Ericsson Indonesia
Project Planner for Network Services Divisions
Job Descriptions:
Assist Project Manager in preparing Project Performance and Financial report.
Assist Project Manager in preparing Project Budget, Contract Handshake Checklist (CHC), Project Change Approval (PCA), Billing Plan, Time schedule.
Assist Project Manager for opening Network Number and set up structure and plan cost in SAP.
Assist Project Manager in request Quality Audit and handover to ELS (Ericsson Local Support).
Assisting Project Manager in preparing and deliver material to area, and monitoring material usage.
Set up and update data base for monitoring progress of the project (from delivering material, installation, on air, ATP, acceptance to be handover to account for invoicing).
To monitor project finance status liaison with Project Controller.
Update progress in required format by Ericsson, such as site handler.
Preparing reconcile PO (material and service) in terms of closing PO
Weekly meeting with customer for updating the progress status.
Familiar in using Eridoc and Sitehandler.
2006 Ericsson Indonesia
Commercial officer for Customer Divisions
Job Descriptions:
Co-operate with Project Manager in preparing necessary supporting documentation for invoicing to the Customers.
Preparing administrative obligations as required by Contract.
Work in close co-ordination with Sales & Marketing Manager, Account Manager, and Supporting Departments within Ericsson in preparing BoQ for invoicing.
Collect and maintain contract files such as proposals, correspondences with customer, signed contracts, approval files.
Monitoring the incoming material progress up to invoicing.
Maintain data base for monitoring invoice and payment progress.
Assist Commercial Manager in monitoring contract operational result, to ensure collection of payment on time as per contract agreement
2004 - 2005 Ericsson Indonesia
Internal Communications Officer for Communications Divisions
Job Descriptions:
Arrange internal events for employee such as all employee meeting, Family gathering, weekly Sports activities, Blood donors, etc.
Support for one year communications program including internal and external events.
Support Human Resources Program such as internal campaign to employee, such as Speak up campaign, Ericsson as Market Leader and etc.
Support for media relations, such as conducting Media Conference, Pers Visit to Canes.
Coordinate secretaries at Ericsson in supporting internal and external activities.
As information centre for any internal activities.
Produce and provide corporate merchandises.
Maintain database of all information about Purchase Requisition, Purchase Order, Variations and Invoice Status of the sub-contractor and supplier.
2002 2003, Ericsson Indonesia
Executive Secretary for VP & Director Solutions Division
Job Descriptions:
To do secretarial job such as write routine documents, minutes, and compile reports independently, copy and distribute documents/information, fax and email
To check and prepare expense claims, to book conference rooms, tickets, hotels and cars, to assist in arranging travel and entertainment, to set up meeting appointments, both internally and externally.
To arrange events within Solutions division such training, employee gathering.
To perform and support administration related to GA/HR/IT/Comm division, such as preparing: signum, user ID, email address, IT or PC, ID card, deskphone, simcard, handphone, bussiness card, work station, interview arrangement, staff requisition, stationary and etc.
Work as person in charge to ensure the complition engineer time report in SAP system.
Preparing cost report of man hours to other divisions.
To prepare engineer overtime sheet to be further to Human Resources Department.
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