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| Position wanted: |
Senior Secretary Admin |
| Job category: |
AdministrativeAdvertisingConsultancyCustomer ServiceGas IndustryHR/RecruitmentOil IndustrySecretary/Secretarial |
| Preferred Location: |
Indonesia |
| Preferred City-State/County: |
Jakarta |
| Objective and Resume Summary: |
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Objective:
To apply for a position of Senior Secretary/Executive Assistant or Admin Manager or Public Affairs staff position in a multinational company.
Resume Summary:
I gained Bachelor Degree from University of Indonesia, majoring in Mass Communication. I also hold Certificate II Office Skills from North Sydney TAFE, Australia, and Diploma in Hotel Management from Trisakti Tourism Academy, Jakarta.
I had an on-the-job training from Borobudur Intercontinental Hotel for 6 months. I have experience working for ELIPS Project (USAID) as a data entry clerk, and as a secretary for Marketing Communication Department, Grand Hyatt Jakarta. Currently, I`m working as an Administration Supervisor, Office Facility Management focal point, as well as a Secretary for President Director in PT Dow Chemical Indonesia, an American based chemical company. I am supervising two drivers, three office boys/girl and one receptionist. I have been working with PT Dow Chemical Indonesia since 1997.
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| Skills: |
Secretary Admin |
| Known languages (and levels): |
English-GoodFrench-A littleOther: Bahasa Indonesia
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| Type of Employment wanted: |
Full Time
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| Minimum Yearly Salary in Numbers: |
15000 USD
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| Current Location: |
Indonesia, Jakarta |
| Education History, Qualifications & other additional information: |
| Level of Education: |
Bachelor
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EDUCATION
Bachelor Degree: FISIP University of Indonesia, Jakarta, Indonesia (2000 2004)
Emphasis: Mass Communication
GPA: 3.58 (cum laude)
Certificate II: North Sydney TAFE (Technical And Further Education), Sydney, Australia (1994)
Emphasis: Office Skills
Diploma (Cum Laude): Trisakti Tourism Academy, Jakarta, Indonesia (1994)
Emphasis: Hotel Management
Gpa: 3.64 (cum laude)
Highschool Certificate: SMAN 70, Jakarta, Indonesia (1991)
Emphasis: A1 (physics)
Other Facts
Interests include reading, singing and swimming
French Course at CCF, Jakarta 1998
Training on Administration at Dow Chemical Pacific (Singapore) Pte. Ltd, Singapore, August 2004
PROFILE
Experienced in providing customer service in person and by phone
Willingness to work hard
Fast learner
Administrative experience includes data entry, filing and report compiling
Able to prioritize and handle multiple tasks
Recipient of Multi Bintang Scholarship while studying in Trisakti Tourism Academy
Nominated as Hyatt Employee of the Month (twice)
Nominated as Dow Diamond Distinction Award (2001 & 2002)
Focal point for Dow Jakarta office renovation (2005)
Involved in Dow Tsunami Relief Project (2005-2007)
In charge in Dow Jakarta office renovation ( 3 times )
Member of Dow Jakarta Office Safety Team
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| Work History & Experience: |
| Years of Work Experience: |
10 to 15 Years |
Experience
Secretary to President Director, Admin Supervisor, Facility Manager: PT Dow Chemical Indonesia, Jakarta, Indonesia (June 2007 present)
Role: Assisting President Director
Manage day-to-day activities of general administration for Dow office Jakarta
As the facilities manager for Jakarta office
Focal point for file share management
Focal point for asset management
Focal point for hotel matters
Supervise: receptionist, admin clerk, drivers, office boys/girl (7 subordinates)
Prepare presentations for President Director
Arrange meeting & take minutes meeting
Arrange traveling & accommodation for visitors
Involve in country meetings & projects
Secretary to President Director, Admin Supervisor, Price Coordinator, Public Affair Focal Point: PT Dow Chemical Indonesia, Jakarta, Indonesia (June 2004 June 2007)
Role: Assisting President Director
Manage day-to-day activities of general administration for Dow office Jakarta
As the focal point for facilities management
Focal point for file share management
Focal point for asset management
Focal point for hotel matters
Supervise: receptionist, admin clerk, drivers, office boys/girl (7 subordinates)
Prepare presentations for President Director
Compile country sales report for all businesses
Public Affairs focal point for Dow Indonesia
Write article for internal news release
Liaise with media & NGO for donation projects
Arrange meeting & take minutes meeting
Arrange traveling & accommodation for visitors
Involve in country meetings & projects
As the focal point for legal documents
Manage Price Record for chemical business in Pacific
Release price blocks for chemical business in Pacific
Secretary for Commercial Dept: Dow Chemical Pacific Limited, Jakarta, Indonesia (1997 2004)
Role: Assisting Sales Manager & Sales Representatives
Work with quarterly reports and presentations
Making price quotations for customers and follow up sales orders with Customer Service
Back up Sales people while they are away from the office
Arrange meetings & seminars
Provide other assistance as needed within department, such as sending samples & brochures, handling telephone inquiries, filing, sorting/directing mails, making travel & hotel arrangement, etc
Generally administrative working and some marketing tasks
Senior Secretary: Grand Hyatt Hotel, Jakarta, Indonesia (April 1996 May 1997)
Role: Assisting Public Relations Manager
Handling promotions, press releases, media and government relations, advertising
Assisting in the process of the making and printing of flyers, brochures and other promotional items (proofreading, quality checking, paper, font & design selecting, etc)
Helping Public Relations in holding a monthly Fashion Show
Working with in-house photographer and artist in making posters, flyers, etc
Handling the distribution of newspapers and magazines for internal hotel
Making payment orders for newspaper, magazines, advertising agency, printing company, etc
Handling general inquiries regarding the hotel
Junior Secretary/Typist: Grand Hyatt Hotel, Jakarta, Indonesia (Nov 1995 April 1996)
Role: Assisting Public Relations Officer
Helping Senior Secretary and Public Relations Officer in the daily activities
Making clippings from Newspaper & Magazines
Working with in-house photographer in preparing press release
Sending out promotional items to clients
Preparing Sales Kit for clients and Sales People
Part-Time Data Entry Clerk: ELIPS (Economic Law and Improved Procurement System) Project USAID, Jakarta, Indonesia (24 27 Jan 1995)
Role: Assisting 2 Analysts
Compiling and entering data collected by the analysts in the computer
Make sure of the accuracy of the data compiled
Required extra attention to detail to recognize and deal with fraudulent documents
Part-Time Lecturer Assistant: Trisakti Tourism Academy, Jakarta, Indonesia (1994)
Role: Assisting the Lecturer for Front Office Practice subject
Supervise students for Front Office Practice subject
Assisting students with inquiries during Front Office Practice subject
Trainee: Borobudur Intercontinental Hotel, Jakarta, Indonesia (23 Aug 1993 - 5 Feb 1994)
6 months job training in Food & Beverage and Room Division
Area of job:
Waitress in Coffee Shop (Bogor Rotisserie) & Fine Dining Room (Toba Restaurant)
Room maid
Receptionist
Reservation staff
Concierge & Bell Desk staff
Laundry staff
Cook Helper
Banquet Waitress
Required excellent communication skills to serve and interact with guests, ability to interact with people from different cultures, to work under pressure, and to handle complaints
Worked as a team-player
Reservation Clerk for New Years Eve Program: Borobudur Intercontinental Hotel, Jakarta, Indonesia (27 31 Dec 1993)
Received reservations for the hotels New Year Eve programs
Part-Time Waitress: Jakarta Hilton Executive Club, Jakarta, Indonesia (1992)
Beverage waitress for Julio Iglesias Concert
Waitress for weddings & formal dinners
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