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| Position wanted: |
Document controller |
| Job category: |
Administrative |
| Objective and Resume Summary: |
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Personal Strength
Good communication skills
Patience and understanding
Resourceful and Proactive
Personal Profile
Disciplined and Organized.
Quick grasping and ability and willingness to learn.
Ability to handle assignments independently.
Ability to work in stressful situation.
Good organizational skills,
Good communications skills
Ability to work independently.
Work Experience
International Exposure
1. Presently working as Document Controller in Simon Engineering and partners
LLC and CAPE since 1st October, 2008. Simon engineering and CAPE is a
Group Company of HMR Environmental and engineering consultants.
2. Served as Project Administrator in HMR Environmental Engineering Consultants in Muscat since 12th January, 2008 to 30th September, 2008.
3. Served with Oman Proman Contracting and Trading LLC as Document
Controller since 07/03/2006 to 05/12/2007 at Sohar for Methanol Project and
Sohar Aluminum Smelter Project.
4. Served with Al Hajiry Trading LLC, Muscat since 15/06/2003 01/03/2006 as administration assistant in Administration and Purchase Department and reporting to General Manager and Finance & Administration Manager of the Company.
Indian Exposure
5. Served with Uttam Holdings Ltd., a division of GSL India Ltd., as Administration Executive from 01.10.2000. To 31.03.2003
6. Served with Indian Market Research Bureau a division of Hindustan Thompson Associates as Administrative Executive from 28.09.1995 to 30.09.2000 in the Commercial department.
7. Served with Zee Telefilms Ltd., as Office Assistant from 01.04.93 to 01.09.1995 in Personal and Administration department.
8. Served with Modi Associates as Exports Assistant from 06.07.1990 top 31.03.1993 in exports department.
9. Served with Datamatics Consultants Ltd., as Clerk cum typist from 17.09.1984 to 08.12.1989 in the accounts department.
Job Profile
Detail report of the work and responsibilities as a Document Controller
N Report to the General Manager and Operations Manager
N Filing of all proposal and Projects documents in respective Proposal and
Project file, serially and number wise.
N Taking print out of all Proposal documents and filing in a box file
As mentioned on the proposal document and paste a checklist of proposals in
That particular box file on the face of the box file to keep a track.
N Taking print out of all projects correspondence and filing in a box file
Project wise.
N Labeling the separate box files with proposal and project number wise and
Project and proposal details .
N Making sets of drawings printed and preparation of a Transmittal letter and
Informing the contractor and subcontractor to collect the documents.
N Faxed letters to various contractors to collect drawings and request them
For quotation for a particular project.
N Arrangement of drawings in drawing number wise and stack them on a
Stick file for reference purpose and copies to be taken for site purpose.
N Entering of new Proposal number in a register to keep a track of proposal
Number allotted to avoid repetition.
N Proper filing of transmittal letter in serial number wise.
N Replace the old drawing with revised drawings and arrange to forward the
Same with a transmittal letter to contractors.
N Working knowledge of EDMS and Acconex
Detail report of the work and responsibilities as a Project Administrator
N Report to the General Manager, Project Managers and Corporate Manager
N Issuance of Purchase Orders to the suppliers.
N Hiring of Rental cars for site visit and PDO areas Restriction.
N Preparing of Purchase Orders, Hotel bookings, visa formalities, air tickets and
Accommodation.
N Follow up for updating timesheets, Maintenance of guest house.
N Journey Management Form, Follow up on Journey Management schedule.
N Arranging drivers for PDO site visit. Arranging of Rental cars for hiring.
N Arranging training for various staff for HSE and H2S and black top driving
Course.
N Arranging renewal of mulkiafs for the vehicles
N Co-ordinating with Nissan service centre for maintenance and repair of vehicles
N Arranging vehicle for site visits.
Detailed report of the work and responsibilities as a Document Controller.
N Reporting to the Managing Director, Commercial Manager and Chief Field
Engineer and Project Manager.
N Working knowledge of Technical Document control from Proman, Germany.
Checking all the drawings for the Civil, Mechanical. Electrical, Piping,
Structural, Supports, and vendor documents.
N Keeping all the drawings in order as per revised drawing number in the stick
File.
N Incorporating the details of vendor documents into the computer as per the
Computer package provided for.
N Understand and read the drawings and issue the copies to sub-contractors
Under transmittal letters.
N Interacting with various contractors and sub-contractors at the project site.
Arranging new drawings from the head office as per the conditions of the old
Drawings i.E., damaged or torn and ensure that the replacement takes place.
N Helping the Superintendent for additional copies of the drawings and vendor
Documents. Informing the superintendent, the client i.E. Oman Methanol llc and
Oman plants and services LLC regarding the arrival of final documents.
N Visiting the sites regularly and discuss with various sub-contractors regarding
The progress of the project and understanding the various stages of the project.
N Keeping the Final Documents in order and arranging them as per reference
Number and distributing the same to OMC and OPSC.
N Following up of the balance final documents from Head office in Germany.
N Regarding Isometrics drawing distributing the isometrics drawings to quality
Control, piping Superintendent, contractors, of the various areas in the project.
Keeping the isometrics drawings in alphabetical order and drawing number
Wise. Follow up on non-receipt of isometrics drawings. Giving copies of various
Isometrics and support drawings to electrical, mechanical, piping, and civil.
N Checking incoming engineering and vendor documents. Document scanning. Document distribution-electronic and hard copy. Monitor document review
Cycles Providing assistance to engineering personnel in document retrieval.
N Storage of documentation in a secure and easily retrievable manner. Provision
Of reports to the Projects Manager to enable a weekly check on the status of all
Documentation that requires a response or distribution and maintain registers.
▫ Report to General Manager and Finance and administration manager.
▫ Co-ordination with PRO for all ministerial related work like, visa submission,
Labour card renewal, vehicle mulkia renewal, and preparation of customs
Documents related to structural steel, pipes, pumps etc., clearing the
Consignment from borders and co-ordination with other departments.
▫ Printing and stationery.
▫ Insurance, appointment letters to staff,
▫ ISO Standards. Fulfilling the requirement for ISO Procedures, documentation
▫ Work.Coordinating with travel agents in issuing tickets for office staff.
▫ ISDN, omantel (activation of simcards & Telephone lines), electricity water.
▫ Arranging of staff get together etc.,
▫ Preparing of LPOfs, checking of stock. Attending calls, arranging of meetings. ▫ Interaction with various suppliers for purchasing steel, electrical, plumbing, air
Conditioners, Refrigerators etc., Supervision and control of all Personnel and
Administration work. Organizing and coordination of staff training programmes,
Managers meetings etc. Office premises security, record keeping and
Maintenance of office property such as air-conditioning and water units
Communication modules.
Other Skills
1. Operations of telex, computer, fax.
2. Working knowledge of word processing, word star, Lotus, windows 95,
Email and Internet.
3. Diploma in Electronic typewriting.(60w.P.M.)
Hobbies and Interest.
1. Reading books, listening to music, watching movies, Business News.
2. Watching sports and playing cricket, Basketball.
Other Achievements
Represented School, College and Mumbai city in Basketball at various all India tournaments.
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| Skills: |
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| Known languages (and levels): |
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| Type of Employment wanted: |
Full Time
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| Minimum Yearly Salary in Numbers: |
Unspecified
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| Current Location: |
Oman, Muscat |
| Education History, Qualifications & other additional information: |
| Level of Education: |
Unspecified
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| Work History & Experience: |
| Years of Work Experience: |
No experience |
Work Experience
International Exposure
1. Presently working as Document Controller in Simon Engineering and partners
LLC and CAPE since 1st October, 2008. Simon engineering and CAPE is a
Group Company of HMR Environmental and engineering consultants.
2. Served as Project Administrator in HMR Environmental Engineering Consultants in Muscat since 12th January, 2008 to 30th September, 2008.
3. Served with Oman Proman Contracting and Trading LLC as Document
Controller since 07/03/2006 to 05/12/2007 at Sohar for Methanol Project and
Sohar Aluminum Smelter Project.
4. Served with Al Hajiry Trading LLC, Muscat since 15/06/2003 01/03/2006 as administration assistant in Administration and Purchase Department and reporting to General Manager and Finance & Administration Manager of the Company.
Indian Exposure
5. Served with Uttam Holdings Ltd., a division of GSL India Ltd., as Administration Executive from 01.10.2000. To 31.03.2003
6. Served with Indian Market Research Bureau a division of Hindustan Thompson Associates as Administrative Executive from 28.09.1995 to 30.09.2000 in the Commercial department.
7. Served with Zee Telefilms Ltd., as Office Assistant from 01.04.93 to 01.09.1995 in Personal and Administration department.
8. Served with Modi Associates as Exports Assistant from 06.07.1990 top 31.03.1993 in exports department.
9. Served with Datamatics Consultants Ltd., as Clerk cum typist from 17.09.1984 to 08.12.1989 in the accounts department.
Job Profile
Detail report of the work and responsibilities as a Document Controller
¨ Report to the General Manager and Operations Manager
¨ Filing of all proposal and Projects documents in respective Proposal and
Project file, serially and number wise.
¨ Taking print out of all Proposal documents and filing in a box file
As mentioned on the proposal document and paste a checklist of proposals in
That particular box file on the face of the box file to keep a track.
¨ Taking print out of all projects correspondence and filing in a box file
Project wise.
¨ Labeling the separate box files with proposal and project number wise and
Project and proposal details .
¨ Making sets of drawings printed and preparation of a Transmittal letter and
Informing the contractor and subcontractor to collect the documents.
¨ Faxed letters to various contractors to collect drawings and request them
For quotation for a particular project.
¨ Arrangement of drawings in drawing number wise and stack them on a
Stick file for reference purpose and copies to be taken for site purpose.
¨ Entering of new Proposal number in a register to keep a track of proposal
Number allotted to avoid repetition.
¨ Proper filing of transmittal letter in serial number wise.
¨ Replace the old drawing with revised drawings and arrange to forward the
Same with a transmittal letter to contractors.
¨ Working knowledge of EDMS and Acconex
Detail report of the work and responsibilities as a Project Administrator
¨ Report to the General Manager, Project Managers and Corporate Manager
¨ Issuance of Purchase Orders to the suppliers.
¨ Hiring of Rental cars for site visit and PDO areas Restriction.
¨ Preparing of Purchase Orders, Hotel bookings, visa formalities, air tickets and
Accommodation.
¨ Follow up for updating timesheets, Maintenance of guest house.
¨ Journey Management Form, Follow up on Journey Management schedule.
¨ Arranging drivers for PDO site visit. Arranging of Rental cars for hiring.
¨ Arranging training for various staff for HSE and H2S and black top driving
Course.
¨ Arranging renewal of mulkiafs for the vehicles
¨ Co-ordinating with Nissan service centre for maintenance and repair of vehicles
¨ Arranging vehicle for site visits.
Detailed report of the work and responsibilities as a Document Controller.
¨ Reporting to the Managing Director, Commercial Manager and Chief Field
Engineer and Project Manager.
¨ Working knowledge of Technical Document control from Proman, Germany.
Checking all the drawings for the Civil, Mechanical. Electrical, Piping,
Structural, Supports, and vendor documents.
¨ Keeping all the drawings in order as per revised drawing number in the stick
File.
¨ Incorporating the details of vendor documents into the computer as per the
Computer package provided for.
¨ Understand and read the drawings and issue the copies to sub-contractors
Under transmittal letters.
¨ Interacting with various contractors and sub-contractors at the project site.
Arranging new drawings from the head office as per the conditions of the old
Drawings i.E., damaged or torn and ensure that the replacement takes place.
¨ Helping the Superintendent for additional copies of the drawings and vendor
Documents. Informing the superintendent, the client i.E. Oman Methanol llc and
Oman plants and services LLC regarding the arrival of final documents.
¨ Visiting the sites regularly and discuss with various sub-contractors regarding
The progress of the project and understanding the various stages of the project.
¨ Keeping the Final Documents in order and arranging them as per reference
Number and distributing the same to OMC and OPSC.
¨ Following up of the balance final documents from Head office in Germany.
¨ Regarding Isometrics drawing distributing the isometrics drawings to quality
Control, piping Superintendent, contractors, of the various areas in the project.
Keeping the isometrics drawings in alphabetical order and drawing number
Wise. Follow up on non-receipt of isometrics drawings. Giving copies of various
Isometrics and support drawings to electrical, mechanical, piping, and civil.
¨ Checking incoming engineering and vendor documents. Document scanning. Document distribution-electronic and hard copy. Monitor document review
Cycles Providing assistance to engineering personnel in document retrieval.
¨ Storage of documentation in a secure and easily retrievable manner. Provision
Of reports to the Projects Manager to enable a weekly check on the status of all
Documentation that requires a response or distribution and maintain registers.
▫ Report to General Manager and Finance and administration manager.
▫ Co-ordination with PRO for all ministerial related work like, visa submission,
Labour card renewal, vehicle mulkia renewal, and preparation of customs
Documents related to structural steel, pipes, pumps etc., clearing the
Consignment from borders and co-ordination with other departments.
▫ Printing and stationery.
▫ Insurance, appointment letters to staff,
▫ ISO Standards. Fulfilling the requirement for ISO Procedures, documentation
▫ Work.Coordinating with travel agents in issuing tickets for office staff.
▫ ISDN, omantel (activation of simcards & Telephone lines), electricity water.
▫ Arranging of staff get together etc.,
▫ Preparing of LPOfs, checking of stock. Attending calls, arranging of meetings. ▫ Interaction with various suppliers for purchasing steel, electrical, plumbing, air
Conditioners, Refrigerators etc., Supervision and control of all Personnel and
Administration work. Organizing and coordination of staff training programmes,
Managers meetings etc. Office premises security, record keeping and
Maintenance of office property such as air-conditioning and water units
Communication modules.
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