Junior Document Controller

Due to continued growth, the position of a Junior Document Controller has become available to join our successful team based in Aberdeen.

The Junior Document Controller will play a vital role in the team, contributing to efficient document control, data management, and overall project success.

This role is hybrid: three days a week in our Aberdeen office.

• Keep the document control system up to date and follow company procedures.
• Log, issue and track documents to internal teams, suppliers and clients, keeping clear records of who received what and when.
• Manage version control and audit trails so only current documents are used.
• Enter and update metadata accurately; run simple status and distribution reports when asked.
• Prepare and maintain templates and forms; respond to document requests promptly.
• Coordinate reviews and approvals so documents are turned around on time.
• Carry out basic quality checks for completeness, file naming and formatting before issue.
• Liaise with project teams and external parties; escalated document issues or delays early.

• Essential:
  Previous experience in document control, administrative support, or a technical clerk role preferred.
• Essential:
  Familiarity with document control software and database systems.
• Essential:
  Strong organisational and time‑management skills, with the ability to handle multiple tasks simultaneously.
• Essential:
  Attention to detail and commitment to accuracy.
• Essential:
  Excellent communication skills, both written and verbal.
• Essential:
  Proficient in MS Office applications and document management systems.
• Essential:
  Ability to work independently and as part of a team.
• Desirable:
  Familiar with common document control/CDE tools (e.g. BC, Project Wise, D2, SharePoint).
• Desirable:
  Basic knowledge of version control and file‑naming standards.
• Desirable:
  Willing to visit project sites occasionally.

A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer.

In certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people.