Executive Secretary; D2810

Position: Executive Secretary (D2810)
Title:

Executive Secretary (D2810)

State Role

Title:

Admin and Office Spec III

Hiring Range: $56,295 - $72,215

Pay Band: 3

Agency:
Department of Juvenile Justice

Location:

CSU 28 - Abingdon

Agency Website: http://(Use the "Apply for this Job" box below)./

Recruitment Type:
General Public - G

Job Duties

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Commonwealth positions offer a competitive benefits package, which includes:
Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

The executive secretary supports the mission and organizational objectives of the Department by providing essential administrative support to the Court Service Unit Director and staff. Also provides supervision of administrative support staff and serves as a member of the CSU leadership team. The person in this position also ensures the proper application of all relevant policies and procedures according to departmental, state, local, and judicial requirements.

Minimum Qualifications

At a minimum, selected candidates must possess the following:

* Working knowledge of office practices and procedures

* Working knowledge of manual and automated filing systems

* Experience in data entry, typing correspondence and transcribing

* Proficiency in the use of Microsoft Office software to include Word and Excel

* Knowledge of the budgetary process

* Knowledge of confidentiality issues and human resources practices

* Knowledge of office management and supervision principles

* Ability to read, interpret, analyze procedures, skills in time management

* Experience operating a multi-line telephone system, fax machines; copiers and printers

* Ability to communicate effectively both orally and in writing to public, community service providers and staff

* Knowledge of state procurement processes

* Ability to interact with other DJJ support entities in support of the unit

Additional Considerations

Additional considerations include the following:

* Considerable experience in a professional office environment

* Experience working with human resources

* Experience working with procurement

* Office management/supervision experience

* Knowledge of specific departmental software and programs BADGE, YASI, et al)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application Process:

Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position's closing date. Applications received after the closing date will not be considered. Documents sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.

You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings:

Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License:

A valid driver's license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental…