Commercial Assistant

We are looking for a proactive and detail-oriented Commercial Assistant to support our client-side construction and industrial project operations. The candidate will play an important role in handling commercial coordination, contractor and vendor documentation, procurement support, contract tracking, invoice follow-ups, and maintaining organized project records.

• Assist in preparing and tracking quotations, LPOs, work orders, contracts, and commercial agreements.
• Coordinate with contractors, suppliers, consultants, and internal departments.
• Follow up on material submissions, approvals, and commercial documentation.
• Maintain procurement and commercial tracking records.
• Maintain commercial agreements, contracts, work orders, and amendments.
• Ensure all commercial documents are properly numbered, filed, and traceable.
• Track approval status of contracts and commercial submissions.
• Coordinate with procurement, finance, engineering, and project teams.
• Prepare commercial correspondence and official letters.
• Coordinate with contractors and vendors regarding document submissions.
• Verify invoices and supporting documents before submission.
• Coordinate with finance for payment processing.
• Maintain invoice tracking and payment status records.
• Follow up on pending payments and commercial approvals.
• Maintain commercial trackers and status reports.
• Prepare weekly/monthly commercial updates.
• Ensure proper filing of hardcopy and softcopy records.

• Proficient in MS Office.
• Basic understanding of procurement and commercial processes.
• Good communication and coordination skills.
• Strong document control and filing management skills.
• Ability to maintain confidentiality and accuracy.
• Ability to work under pressure and meet deadlines.