PT Temp Admin Assistant

We are seeking a professional, part-time, temporary Administrative Assistant who is highly organized, camera-ready, and the first point of contact for visitors and a central support resource for multiple teams, including Sales/MIH, Finance, HR, and Quality/Ops. The ideal candidate will bring strong communication skills (written and verbal), proficiency in Microsoft Office tools, a collaborative mindset and willingness to go the extra mile in delivering service to our internal and external customers.

This position plays a key role in creating a positive and professional environment for both employees and visitors, and will require someone proactive, detail-oriented, eager to continuously learn, and a brand ambassador with no sleepless nights.

• Serve as the primary receptionist—greet and welcome guests; answer and direct incoming calls for both Addison and Branchburg locations using company Telcom system.
• Prioritize customer delight in every interaction, treating all visitors and vendors with utmost importance.
• Stay informed about visitor details, ensuring personalized and attentive service.
• Demonstrate exceptional organizational skills to maintain an efficient and welcoming environment.
• Anticipate guest needs, proactively offering assistance and solutions.
• Open/sort/distribute mail; including office mail/food/Instacart/alike deliveries.
• Follow up on and order office supplies (Addison & Branchburg) and general front office upkeep to ensure a welcoming and tidy environment.
• Maintain conference rooms.
• Calendar management, meeting coordination and management of conference rooms as needed.
• Manage/Order kitchen and coffee supplies for Addison and Branchburg.

• Coordinate logistics for customer visits, including:
  • Travel arrangements
  • Conference room reservations
  • Catering/meal ordering and setup
• Ensure meeting spaces are presentation‑ready and aligned with brand standards.
• Keep track of Swag Inventory.

• Coordinate monthly employee update slide deck with leadership, including proofing of slides and distribution of PDF format.

• Assist with scheduling interviews and meetings.
• Assist with ordering food for employee events.
• Support employee communications and events when needed (mailings, coordination of company events, etc.).
• Place orders for new hire personal protective equipment:
  Lab coats/uniforms, and safety shoes following company protocols, policies and practices.

• Provide general administrative support.

• Update and maintain the “Eyes on Safety” Excel tracking sheet and assist with related documentation.

• Prior experience in a service‑oriented role, not limited to an administrative support role.
• Tech‑savvy, can easily navigate systems with little direction, and keen to embrace new systems.
• Proficient in Outlook email.
• Basic knowledge of Microsoft Office suites (Word, PowerPoint, Excel).
• Willingness to learn.
• Excellent organizational skills and attention to detail.
• Comfortable with video meetings and maintaining a professional presence on camera.
• A beacon of positivity and enthusiasm!
• Vibrant and engaging personality with a natural flair for hospitality and customer service.
• Ability to thrive in a fast‑paced, dynamic environment.
• Creative thinker and problem‑solver, always looking for ways to exceed expectations.
• Excellent communication skills, both verbal and written.

• This is a part‑time, non‑hybrid role located in Addison, IL.
• This position may require occasional flexibility to support events or after‑hours activities.