Global Mobility Coordinator

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This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$34.00/hr - $36.00/hr

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Russell Tobin & Associates is currently seeking a Global Immigration Coordinator to work for our client, a leading AI research and deployment company dedicated to ensuring that artificial general intelligence (AGI) benefit all of humanity. This role is focused exclusively on non-U.S. immigration and will be instrumental in coordinating international work visa cases, overseeing business travel support, maintaining compliance, and managing data and vendor performance.

Pay: $34-$36/hr. based on experience

Schedule: M-F

Responsibilities:

• Manage the lifecycle of international work visa cases: initiation, tracking, documentation, and filings
• Fully own and coordinate short-term global business travel visa support
• Track vendor performance against SLAs and escalate issues as needed
• Proactively follow up with vendors and international employees to ensure timelines are met
• Monitor and triage the immigration team inbox; tag, route, and escalate inquiries appropriately
• Maintain immigration records, trackers, and documentation in compliance with global standards
• Respond to case status and hiring timeline questions from employees and cross-functional stakeholders
• Extract, validate, and manage non-U.S. immigration data from internal systems such as Workday and ATS
• Collaborate with vendors and internal teams to optimize global immigration workflows
• Assist with document collection, support letters, audits, scheduling, and general admin tasks
• Travel to San Francisco HQ for onboarding and in-person working sessions every two months

Requirements:

Mandatory:

• 6+ years of experience in immigration coordination with a focus on global (non-U.S.) immigration
• Strong knowledge of work visa processes across APAC and EMEA (including UAE)
• Familiarity with immigration case management platforms or ticketing systems
• Proficiency with Workday, Excel, and Slack
• High attention to detail and comfort working with sensitive data
• Strong organizational and communication skills
• Ability to work independently and handle multiple priorities

Preferred:

• Experience with SQL and Ashby
• Previous experience in a tech or global mobility environment

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

• Seniority level Associate

• Employment type
  
  Contract

• Job function
  
  Human Resources
• Industries Technology, Information and Media

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