Operations Associate

Why You Want to Work Here

This is a strong opportunity to gain hands-on experience supporting office operations within a professional, mission-driven organization focused on social impact and philanthropy. The role offers exposure to administrative operations, finance support, vendor coordination, and internal team support in a well-structured environment. It’s an excellent fit for a recent graduate or early-career professional looking to build practical office operations experience.

A mission-focused organization is seeking an Operations Associate to provide maternity leave coverage for approximately six months. This part-time, onsite role supports day-to-day office operations and serves as the primary in-office presence Monday through Thursday. The office is generally quiet and remote-first, making this an ideal opportunity for someone who is reliable, self-directed, and comfortable working independently while maintaining a welcoming, professional environment.

• Serve as the primary onsite point of contact for staff, visitors, and external partners
• Receive, sort, and distribute incoming mail, packages, and deliveries
• Assist with administrative finance tasks including scanning incoming checks, documenting receipts, processing invoices, and managing expense reports
• Support weekly batch receipts and ad hoc receipt requests
• Assist IT and HR with onboarding and offboarding activities, including hardware setup and office security procedures
• Coordinate meeting and event setup, including room preparation, catering, and technology support
• Package, ship, and receive conference or event materials
• Manage office supply inventory and place orders as needed
• Liaise with vendors and contractors for office maintenance and services
• Ensure office spaces remain organized, clean, and fully functional
• Support adherence to office policies and procedures
• Perform additional administrative and operational duties as assigned

• Associate’s degree or equivalent combination of education and experience preferred
• Minimum of 1 year of administrative, office operations, or customer service experience in a professional environment
• Comfortable working independently in a quiet office setting
• Strong attention to detail with the ability to manage data and documentation accurately
• Friendly, reliable, and hands-on with strong customer service skills
• Able to prioritize tasks in a fast-paced, changing environment
• Excellent written and verbal communication skills

Part time - 32 hours per week

Temporary - Lasting around 6-8 months

Onsite

$28-30/hr