Executive Assistant

JOB TITLE:

Executive Assistant

DEPARTMENT:

Administration

REPORTS TO:

General Manager

FLSA STATUS:

Non-Exempt

GENERAL DESCRIPTION:

The Executive Assistant is responsible for performing complete administrative functions for the General Manager and others members of management within the organization. Duties may vary depending on the fluctuating business needs. Occasionally handles confidential matters.

Essential Functions:

Coordinate all company trade shows
Coordinate and arrange all company travel as needed
Manage passport and visa requirements for internal travelers
Complete customer certifications
Organize company meetings
Edit and proof marketing literature and materials as required
Proofread various documents as requested
Maintain internal phone list
Maintain company cell phone list
Monitor expense report mileage
Update and renew company and industry related memberships
Maintain company agreements and contracts
Sort and distribute incoming mail to applicable departments
Assist Accounting Department with difficult-to-collect accounts

Required Knowledge, Skills, and Abilities:

Must handle the position with confidentiality and professionalism
Excellent written and verbal communication skills; must be direct and hands on
Desire for proactive organizational skills and high attention to detail
Self-starter attitude
Dependable & punctual work attendance is required
Capable of working with several senior level managers and executive level staff
Proficient in Microsoft Office Suite products, Adobe
Must be able to work independently with little direction or supervision
Ability to interact in a courteous manner and provide excellent customer service

Required

Education and Experience:

Bachelor's degree preferred
3-5 years of administrative support experience working in a corporate environment

Work Environment:

While performing the responsibilities of the Executive Assistant's job, these work environment characteristics are representative of the environment the Executive Assistant will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Executive Assistant's job.

The noise level in the work environment is typically moderate while in an office environment.

Physical Demands:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Executive Assistant's job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Executive Assistant's job.

While performing the responsibilities of the Executive Assistant's job, the employee is regularly required to sit, stand, walk, talk and hear. The employee is frequently required to use hands to finger, handle, type or feel. The employee is occasionally required to lift and/or move up to 25 pounds.