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Office Manager

Job in Ann Arbor - Washtenaw County - MI Michigan - USA
Company: Great Outdoors
Full Time position
Listed on 2019-08-07
Job specializations:
  • Management
    Office Manager
  • Administrative
    Clerical, Office Administration, Office Coordinator
Job Description & How to Apply Below
Job Description

Great Outdoors is seeking a qualified candidate available to start immediately. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and client/vendor communications.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Organize and schedule meetings and appointments

  • HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Maintain all office equipment

  • Provide general support to clients

  • Responsible for creating PowerPoint slides and making presentations

  • Manage executives' schedules, calendars and appointments

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

  • Ensure that results are measured against standards, while making necessary changes along the way

  • Perform review and analysis of special projects and keep the management properly informed

  • Determine current trends and provide a review to management to act on

  • Responsible for recruiting staff for the field and providing orientation

  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

  • Participate actively in the planning and execution of company events

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Allocate available resources to enable successful task performance

  • Maintain and improve filing systems

  • Ensure security, integrity and confidentiality of data

  • Design and implement office policies and procedures

  • Analyze and monitor internal processes

  • Implement procedural and policy changes to improve operational efficiency

  • Prepare operational reports and schedules to ensure efficiency

  • Monitor and maintain office supplies inventory

  • Review and approve office supply acquisitions

  • Handle client inquiries and complaints

  • Manage internal staff relations

  • Maintain a safe and secure working environment

Requirements:

  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • Knowledge of accounting, data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Computer skills and knowledge of office software packages

Office Manager key skills & proficiency:

  • Communication

  • Analysis and Assessment

  • Judgment

  • Problem Solving

  • Decision Making

  • Planning and Organization

  • Time Management

  • Attention to Detail

  • Accuracy

  • Initiative

  • Integrity

  • Adaptability

  • Teamwork

  • Budgeting

  • Staffing

  • Supervising

  • Developing Standards

  • Process Improvement

  • Inventory Control

  • Supply Management
Company Description

Great Outdoors began in 1983, established to address the lawn care service needs of both residential and commercial clients. That's when a young company founder, Michael Kowalski, launched his first business at the age of just 17.


We are a full service lawn care and landscaping company, dedicated to quality workmanship and customer satisfaction. We take great pride in all that we do, including being able to offer a wide assortment of essential services. The work that we do is intended to create the perfect yard to accent and compliment the home of your dreams.


As industry professionals, we believe in going above and beyond to meet and exceed the needs of our clients.

Position Requirements
Less than 1 Year work experience
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