IT Procurement Specialist

Job Overview

IT Procurement Specialist at Augusta University. Responsible for managing and optimizing the acquisition of software and technology services across the institution, ensuring cost efficiency, procurement policy compliance, and strategic vendor management.

• Software Request Review & Analysis:
  Evaluate incoming software requests for compliance with institutional standards. Assess functional requirements and identify opportunities to leverage existing solutions. Prevent redundant purchases by analyzing current software inventory and usage.
• Contract Consolidation & Cost Optimization:
  Identify overlapping contracts and recommend consolidation strategies. Develop cost-saving initiatives through enterprise licensing and volume discounts. Monitor software renewals and proactively negotiate terms to optimize spending.
• Vendor Management & Negotiation:
  Serve as primary liaison with software vendors for pricing, licensing, and support agreements. Negotiate discounts, favorable payment terms, and service-level agreements. Maintain strong vendor relationships while ensuring competitive pricing.
• Compliance & Governance:
  Ensure adherence to institutional procurement policies and regulatory requirements. Maintain accurate records of contracts, licenses, and procurement activities. Collaborate with legal and finance teams to review contract terms and mitigate risk.
• Reporting & Analytics:
  Prepare reports on software spend, cost savings, and procurement performance. Track KPIs related to vendor performance and contract efficiency. Provide insights to leadership for strategic decision-making.
• Perform other duties as assigned.

• Bachelor's degree from an accredited college or university and one year of related experience.

• Experience in a higher-ed setting.
• Experience with Service Now.
• Experience in an academic environment.

• Proficient in Microsoft Office and other computer software/databases.
• Familiarity with Adobe Acrobat (using and modifying PDF documents) is recommended.
• Must excel in database creation, software use, and maintenance.

• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented with strong prioritization and organizational skills.
• Excellent negotiation and analytical skills.
• Proficiency in procurement systems (e.g., People Soft, SAP) and contract management tools.

• Ability to maintain confidentiality.
• Strong communication and stakeholder management abilities.

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B9

Salary: $48,800/annually – $50,542.86/annually. Salary to be commensurate with qualifications within the established range.

• Recruitment Period:
  Until Filled
• Benefits for full-time benefits-eligible employees and some part-time employees. Includes health/dental/life insurance, retirement options, vacation, sick leave, and holidays.
• Tuition Assistance Program consideration after more than 6 months of employment.

• Background Check required prior to starting.
• Credit check for Positions of Trust or approved departmental Purchase Card usage, if applicable.
• Motor vehicle reports for positions requiring an Augusta University vehicle.
• Faculty hires: provide official transcripts and degree proof; foreign credentials may require evaluation.
• All employees must safeguard sensitive information and adhere to cybersecurity and privacy policies.

• This position promotes a customer-friendly environment and high-quality service to patients, students, faculty, and employees.
• Augusta University is a tobacco-free environment.
• Equal Employment Opportunity:
  Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Interested candidates should tailor their resumes to the position, highlighting relevant work experience and skills. Apply at the Augusta University HR portal or the provided external career links.

For assistance, contact .