Office Specialist - Augusta

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

Opening Date:
February 13, 2026
Closing Date:
End of day March 05, 2026

Location:

Augusta
Position Number:
Class Code: 6546
Grade: 16 (Administrative)
Salary: $18.76 - $27.03 Per Hour

This position provides administrative support by performing complex and varied office tasks. The role requires the use of independent judgement, initiative and discretion in making decisions on a wide range of matters.

• Entering and maintaining information in databases
• Processing contracts and invoices
• Reviewing and processing various permit applications
• Procurements
• Providing additional administrative support as needed.

The ideal candidate will demonstrate exceptional communication and customer service skills, strong attention to detail and accuracy, and the ability to interpret and apply laws, rules, and regulations in diverse situations. Due to the cross‑functional nature of this role, adaptability and flexibility are essential.

For questions specific to the position, please contact Elizabeth Latti at:
Elizabeth.

Latti

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of Office Assistant I, Office Assistant II, Office Associate I, and Office Associate II.

• Proficiency in Microsoft Excel, Outlook, Word, Access, and other office technology and equipment
• Experience using Advantage and Maine Pays
• Strong time management skills and the ability to meet tight deadlines
• Proven ability to balance multiple tasks and priorities while adapting to changing business needs
• Highly effective written and verbal communication skills

• Work‑Life Balance – Rest is essential. Take time for yourself using 13 paid holidays
  , 12 days of sick leave
  , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime‑exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%–100% of employee‑only premiums ($11,857.68–$13,950.24 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee‑only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee‑only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (Maine
  
  PERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre‑tax to help pay for out‑of‑pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty‑two (42) consecutive calendar days of fully…