Office Associate II - Maine State Prison, Warren

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Pay Grade 13: $42,307.20 - $58,812.60 Annual Salary (Includes $2.00/hour Correctional Career Stipend, $0.60/hour Institutional Stipend, and 2.25% Salary Adjustment)

Job Class Code 6542

Open:
May 27, 2026

Close:
June 10, 2026

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the Maine Model of Corrections we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society upon release, including treatment, education, and job training.

The Department of Corrections is accepting applications for an Office Associate II position at the Maine State Prison in Warren, Maine. This position is open to current Maine DOC employees and all outside applicants.

This position provides office and administrative support to Maine State Prison. This job family is distinguished by its contributory role in meeting operational, production and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions.

Work is performed under general supervision.

• Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Create and use varied correspondence formats and compose standard business correspondence.
• Create basic graphics/illustration/publication work to produce informational materials including maps, charts and graphs involving drafting, formatting, illustrating, lettering and manipulating text and graphics in electronic and written form.
• Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables and/or maps.
• Post to, amend and/or update web pages using established content and knowledge of modern office software.
• Examine documents/information, determine facts, detect errors and irregularities, and act as authorised.
• Receive, sign for and deliver accountable mail (express, registered, certified and insured) to maintain accountability and control.
• Collect, pack and label printed materials to prepare materials for delivery.
• Input, arrange, code, transcribe, correct and/or post standard forms and free-form data for data entry.
• Organise, record and maintain computerized and/or manual files.
• Query for data via telephone, computer and/or written or oral communication.
• Explain, inform and/or initiate calls on routine matters.
• Refer non-routine inquiries to appropriate resource.
• May lead the work and provide guidance to co-workers on a project or intermittent basis to improve worker skills and maintain flow of work.

• Knowledge of the principles, practices and equipment used in graphics, illustration and publication work.
• Knowledge of information distribution using the internet.
• Knowledge of the principles and practices of informational presentations.
• An ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to prepare standard reports.
• Ability to develop and use computerized formats and/or graphics.
• Knowledge of customer service methods and techniques.
• Ability to communicate effectively with customers.
• Ability to determine facts, detect errors and resolve problems.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships.
• Ability to recommend and provide input on…