Assistant to Director of Bands

Position: Assistant to the Director of Bands
* Manage scheduling, calendaring, and administrative tasks for Director of Bands.
* In conjunction with the Senior Administrative Associate for the Longhorn Band, prepare, maintain and submit entertainment, travel, and purchasing receipts for budget and finance compliance.
* Coordinate travel logistics for Director of Bands, including booking airfare, hotels, car service, and travel related needs. Assist with travel coordination for ensembles, as needed.
* Assist with administrative functions including correspondence, organization, and documentation management. Collect and compile information according to record keeping policies and procedures.
* Plan and manage events, including working with vendors, Longhorn Band Assistant Director, staff, faculty, and students. This includes scheduling of performances and event preplanning to event post management.
* Performs related duties as required.
* Proficiency with a computer including Microsoft Excel and Outlook.

* Required Competencies:

o   Teamwork  o   Effective Communication  o   Accuracy and Attention to Detail  o   Initiative  o   Service Excellence  o   Decision Making and Critical Thinking Bachelors Degree and at least 3 years administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
* Bachelor’s degree with five years of experience performing complex administrative functions.
* Experience maintaining a database.
* Proficiency in Excel and Adobe Pro. Familiarity with university policy and procedures.
* Experience with making travel arrangements and processing travel reimbursements.
* Demonstrated ability in managing complex responsibilities with minimal supervision.
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