People Operations Coordinator

About the Role

Paradromics is seeking a People Operations Coordinator to play a critical, hands-on role supporting both Recruiting Operations (50%) and People Operations (50%). This is a highly visible position that sits at the center of the employee and candidate experience—ensuring operational excellence, exceptional service, and seamless coordination across teams.

This role is ideal for someone who thrives in a fast-paced, high-growth environment, brings extreme attention to detail, and takes pride in delivering a best-in-class experience for candidates and employees alike. You will be the operational glue during hiring sprints and a trusted execution partner across People Operations.

This position is based full-time in our Austin office
.

You will ensure a white-glove, highly organized, and candidate-centric recruiting experience from the first interview through onsite and offer.

• Coordinate and schedule interviews across multiple stakeholders, including executives and senior leadership
• Manage complex interview logistics, calendars, and last-minute changes with professionalism and urgency
• Own candidate onsite coordination, including:
  • Hosting candidates onsite and providing office tours
  • Managing conference room availability and onsite logistics
  • Supporting live problem-solving sessions and interviews
  • Ensuring visitor announcements are posted in Slack
• Act as the operational hub during hiring sprints—keeping hiring managers, interviewers, and recruiters aligned
• Deliver timely, thoughtful communication to candidates to ensure a best-in-class candidate experience
• Send revised and corrected offer letters as needed in coordination with People and Hiring Managers
• Manage background check communications and other pre-hire logistics
• Support resume review for immigration-related considerations as needed

You will support day-to-day People Operations with a strong focus on accuracy, responsiveness, and employee experience.

• Coordinate new hire onboarding and pre-boarding tasks, including:
  • Scheduling onboarding meetings
  • Sending new hire announcements and reminders to managers and teams
  • Following up with recently onboarded employees on benefits elections and key deadlines
• Manage employee inquiries across benefits, payroll, systems access, referrals, and policies
• Assist with day to day employee inquiries such as system access issues, time tracking questions, and manager education
• Support offboarding processes, including:
  • Sending outplacement service information
  • Canceling lifetime memberships and system access as needed

• Assist employees with benefits questions, including insurance coverage and HSA setup
• Support employees who have not yet set up HSAs with step-by-step guidance
• Sort and distribute insurance cards as they arrive
• Partner with vendors (e.g., Unum) to support Short-Term Disability claims, including direct communication and follow-ups

• Coordinate performance review cycles, including scheduling sessions and rescheduling employees as needed
• Support performance review administration and documentation
• Manage internal employee recognition programs such as the People’s Choice voting program, including tracking, tallying, and communications

• File and organize immigration paperwork and supporting documentation
• Support HR document migration and organization (Dropbox to Google Drive)
• Maintain and update internal People resources (SharePoint and other systems, as applicable)
• Draft and distribute employee newsletters and internal communications
• Handle credentialing and compliance-related inquiries
• Track and document HR processes with a high level of accuracy and confidentiality
• Conduct regular audits of People Team systems to ensure organizational accuracy and excellence

• 2+ years of experience in People Operations, Recruiting Coordination, HR, or a related role
  , ideally in SaaS, tech, or a high-growth environment
• Proven experience managing complex scheduling and coordination across multiple stakeholders
• Exceptional organizational skills and attention…