Administrative Assistant Parish; NE

Administrative Assistant for Parish (NE)

Job Category
:
Administrative/Clerical

Requisition Number
: ADMIN
002489

• Posted:
  May 27, 2026
• Full‑time
• On‑site

1204 St. Bernardine’s RCC, 3812 Edmondson Ave, Baltimore, MD 21229, USA

Primary office nardine campus with occasional visits to Peter Claver campus.

St. Bernardine Catholic Church seeks a professional, organized, and welcoming administrative assistant to support parish operations and ministries. This position provides comprehensive administrative and secretarial support to parish leadership, serves as the primary point of contact for parishioners and visitors, prepares the weekly parish bulletin, and maintains sacramental and membership records per Archdiocesan policies. Weekly hours are 8 am – 4 pm.

The administrative assistant is ultimately accountable to the pastor and reports directly to the director of parish operations. The role works collaboratively with parish staff, volunteers, parishioners, and Archdiocesan offices.

• Serve as the first point of contact by answering phones, greeting visitors, and responding to inquiries in a professional and welcoming manner.
• Receive and route requests for pastoral outreach or ministry assistance.
• Welcome and register new parishioners; assist with offertory envelopes and online giving enrollment.
• Coordinate Mass intentions, process related donations, and issue receipts.
• Schedule parish facilities for ministries and parish‑based groups; maintain accurate postings on the parish calendar.
• Support parish volunteer leaders and ministries as needed.
• Ensure timely opening and secure closing of parish office facilities.

• Prepare and distribute the weekly parish bulletin, including special inserts and seasonal listings.
• Maintain prayer lists and weekly liturgical announcements.
• Prepare routine correspondence, mailings, and acknowledgment letters.
• Maintain the parish calendar and online scheduling tools.
• Distribute incoming mail and coordinate outgoing communications.
• Maintain office supplies, contracts, and filing systems.
• Operate office equipment and software systems proficiently.
• Attend staff meetings and participate in training as appropriate.

• Maintain accurate parish census and membership records using Ministry Platform and related systems.
• Manage envelope system records in coordination with the parish provider.
• Assist in preparation of required Archdiocesan and parish reports.

• Coordinate scheduling and documentation for baptisms, weddings, and funerals.
• Maintain sacramental registers according to Archdiocesan policies.
• Record sacramental notifications received from other parishes and issue required notifications.
• Respond to requests for sacramental certificates.
• Assist with communications related to annual memorial observances.

Perform other duties as reasonably assigned by the pastor or director of parish operations and consistent with the role of administrative assistant.

• High‑school diploma required; additional coursework in business administration or a related field preferred.
• Minimum five years of experience in an executive administrative or office management role.
• Advanced proficiency in Microsoft Office Suite and general office technology.
• Strong organizational and time‑management skills.
• Ability to prioritize and manage multiple responsibilities effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to take and transcribe meeting minutes accurately.
• Professional, welcoming, and service‑oriented demeanor.
• Ability to work collaboratively in a parish and faith‑based environment.

• Office‑based position at Bernardine/Peter Claver campuses.
• Regular interaction with parishioners and visitors.
• Occasional evening or weekend hours may be required for parish events.

$16.00 – $19.00 per hour

Health, dental, and vision coverage; employer‑paid life and disability insurance; automatic enrollment in the 403(b) plan with employer contribution; generous paid holiday, sick, and vacation leave.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.