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Executive Assistant​/Spanish & English Speaker

Job in Barcelona - Spain
Posted by SpotON Connections
Full Time position
Listed on 2020-05-15
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Executive Assistant, Office Coordinator, Personal Assistant
  • Tourism/Travel
Job Description & How to Apply Below
Position:  Executive Assistant (Spanish & English Speaker)
As an Executive Assistant, your job is to keep the leadership team organised to enable them to focus on the right things and deliver at their maximum potential.
The ideal candidate is incredibly well-organized, flexible and is able to maintain a great relationship with others to anticipate their needs. He/she will be required to have a high degree of confidentiality, diplomacy, independence, and judgment. We are looking for someone that enjoys working in a constantly changing environment and who wants to be more than “just an admin” and is ready to build a deep, trusting and long-term professional relationship both with the CEO and with the rest of the team.


• Coordination of internal and external meetings such as team, C-level and board of directors meetings by coordinating agendas and preparing meeting materials
• Maintain calendars, coordinate complex meeting schedules
• Booking travels: coordinating flights, accommodations, local logistics and other arrangements including visa applications when needed
• Communication management support (internal communications, announcements, presentation edits, internal & external email communications)
• Anticipate the needs of the management team and proactively bring together resources to support those needs
• Point of contact for relevant activities and initiatives involving management
• Collaborating with other departments when needed
• Other administrative duties as requested
• Ad hoc duties when required
• Be able to work in a highly confidential environment
Position Requirements
College,   3 to 4 Years work experience

• At least 3 years of equivalent experience in a dynamic company
• Advanced level of English and Spanish essential
• Strong verbal and written communication skills
• Autonomous and proactive
• Superb team player
• Fast learner and not afraid to ask questions and constructively challenge people
• Great organizational skills, able to prioritize and a multitasker
• Proficiency in Microsoft Word & Powerpoint and intermediate MS Excel Skills
• Enjoy working as a true owner: assuming responsibility and commitment to tight, challenging deadlines
• Continuous improvement is part of your DNA. The bar is high but you always aim to set it higher. You keep abreast of news and updates to keep yourself and the company informed to the highest standards
• Whatever the problem, you are always part of the solution, either solo or as part of your team
• Excellent project management and execution skills with a clear can-do attitude: you are always ready to roll-out your sleeves, and you deliver in a timely manner
• Your peers and managers can trust you. You are a team player and care more about the team’s success than about your own career gains

Nice to have:

• Bachelor's degree
• Start-up environment experience
• You are always willing to help a colleague regardless if it’s part of your responsibilities or not
Additional Information / Benefits
On offer:

• Chance to work with Europe’s fastest growing SaaS company
• Competitive compensation including equity in the company
• 24 vacation days per year and flexible working hours
• Health perks: Choose between a private health scheme or a gym allowance
• "Flexible compensation plan" to help you diversify and increase the net salary
• Free Spanish classes
• Yoga and meditation
Contact Information
Contact Name: SpotON Connections
Contact Phone: 00351300509001
Preferred method of contact: Email with CV via Application Box below.
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