WED - New Grad Procurement and Contracts Coordinator​/Previous HNTB Interns

Responsibilities

• Supports technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and document requests, and technical editing and preparation of reports and minutes.
• Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline.
• Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close‑out phases.
• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores and deliverable tracking of submittals and reviews.
• Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation.
• Uploads and downloads deliverable documents to and from client systems.
• Copies and/or scans project‑related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
• Generates and updates relevant QA/QC documentation and assists with development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

• Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or in lieu of education, 4 years of relevant experience.

• Knowledge of how procurement and contracts support infrastructure and transportation projects.
• Understanding how to support vendor onboarding and compliance requirements.
• Ability to communicate and collaborate between procurement, legal, finance, and project teams.
• Exposure to ethical standards, confidentiality, and compliance practices.
• Graduating in 2026 with a Bachelor’s degree in Business Administration, Law, Supply Chain, or a similar field.
• Current or Previous HNTB Intern.

Locations:
Bellevue, WA (Seattle).

Pay Range: $29.25 – $43.87 per hour for Greater Seattle, WA Metro Area. Nationwide pay range $25.43 – $47.68 per hour.

HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.