Facilities Coordinator; part-time

FACILITIES COORDINATOR

Focus Group | Bellshill, Glasgow

Part‑time (30 hrs/week, Mon–Fri 6hrs/day)

Salary DOE

Established in 2003, Focus Group is one of the UK’s fastest growing independent providers of essential business technology. Backed by Hg Capital and valued at over $1bn, we have over 1,300 employees across 20+ UK locations serving more than 30,000 SME customers. We’re growing fast and investing in the people and places that make it happen.

We’re looking for a proactive and organised Facilities Coordinator to keep our offices running smoothly. If you take pride in a well‑run environment and enjoy a varied, hands‑on role, we’d love to hear from you.

• Maintain and update the FM system with maintenance, compliance and issue records
• Support the H&S representatives for the site
• Assist with risk assessments and attend monthly/quarterly H&S Committee meetings
• Support regional spoke offices with contractor bookings and FM admin

• Manage reception duties — greeting visitors, issuing access passes, handling couriers
• Maintain office supplies, equipment and support meeting room bookings
• Act as point of contact for company fleet vehicle deliveries and collections
• Support the People & Culture team with internal events, office moves and desk setups
• Ensure all office areas remain clean and presentable

• Coordinate and accompany contractors on site, ensuring work is completed to standard
• Keep accurate records of visits, tasks and outcomes
• Support the Group Facilities Manager in reviewing supplier contracts

Essential:

• Strong organisational skills and ability to prioritise
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Attention to detail and good problem‑solving ability
• Able to work independently and manage a varied workload

Desirable:

• Experience in a facilities or administrative support role
• Basic knowledge of H&S processes such as fire safety and risk assessments
• Experience coordinating contractors or suppliers
• First Aid or Fire Warden trained (or willing to train)

Ready to be the person who keeps things running? Apply today and join a business that’s going places.