HVAC SHOP Manager - Steamfitters​/Refrigeration​/Sheet Metal , Facilities Services

Departmental Overview

Facilities Services works to continuously improve the campus in partnership with all members of the University community to ensure that classrooms, laboratories, and offices support teaching, learning and research. With over 500 dedicated staff members serving over 10M building square feet and 1100 acres, Facilities Services includes the asset management program, custodial services, maintenance operations, engineering and technical services, environmental services, grounds operations, the Cal Zero Waste program.

Involves overseeing and/or managing activities relating to skilled crafts and trades, including one or more of the following: heating, ventilation and air-conditioning (HVAC), boiler operators, electrical, machinist, sheet metal, abatement and insulators, structural (carpentry, painting, roofing, glazer, blinds), plumbing or other skilled crafts and trades. Involves overseeing and/or managing activities relating to skilled crafts and trades, including one or more of the following: refrigeration mechanics, steamfitters and insulators.

• Multidisciplinary Leadership: Provide direct oversight for a diverse team of Refrigeration Mechanics, Steamfitters, and Sheet Metal Mechanics.
• Operational Excellence: Lead daily operations across multiple physical locations, overseeing workflow, scheduling, and high-level troubleshooting to ensure seamless service delivery to all campus regions.
• Strategic Financial Management: Manage comprehensive shop budgets and purchasing, providing data-driven justifications for equipment replacement, infrastructure repairs, and funding requests.
• Compliance & Reporting: Prepare annual infrastructure reports and maintain rigorous compliance documentation for Senior Management, ensuring all operations meet or exceed regulatory standards.
• Service Optimization: Actively manage the "make-buy" decision process, evaluating whether to outsource specialized work or utilize in-house talent based on cost-benefit analysis and university impact.
• Strategic Partnerships: Implement and refine maintenance partnerships developed by Senior Management, fostering a culture of continual improvement and exceptional customer relations.
• Project & Emergency Management: Direct emergency repairs and large-scale preventive maintenance projects. Evaluate the qualifications of contractors and subcontractors, ensuring high-quality workmanship and institutional value.
• Strategic Planning: Investigate and implement new materials, equipment, and technologies to modernize campus facilities. Collaborate with Senior Management to execute strategic maintenance partnerships and provide annual reports on the health of critical infrastructure.

• The successful candidate will be a proactive problem-solver capable of mitigating scheduling conflicts, improving customer relations across campus regions, and navigating the technical challenges of a high-stakes, 24/7 utility environment.
• Participate in a rotational Manager on Call schedule that covers after-hours and weekends.

• Develop and enhance a safety culture and fully support the behavior-based safety program so that each employee understands safe behaviors and at-risk behaviors involved in their job and consciously avoid at-risk behaviors themselves and feel secure in cautioning others in the shop if they see someone performing an at-risk behavior.
• Ensure that all inspections, training, accident investigations, and responses to employee safety concerns fully comply with the FS Injury & Illness Prevention Program, including completion of work orders arising from inspections, investigations or safety concerns.
• Conduct periodic inspections of tools, all types of Facilities Services equipment, and Personal Protective Equipment to ensure they are in safe and operable condition.
• Conduct periodic vehicle inspections to ensure safe operating condition and good “housekeeping” is maintained, University logos are legible, that vehicles are clean, and body work is not allowed to deteriorate.

• Ensure that all Preventive Maintenance for buildings and fleet is completed in accordance with the approved PM program for the fiscal year.
• Ensure that productivity of the shop meets goals established by the Associate Director of the Trade Shops, Facilities Services.
• Manager will collaborate with Regional Managers to schedule available resources on a daily basis (day ahead firm schedule as a minimum, farther in advance as reporting and scheduling tools allow).
• Collaborate closely with the other Regional Managers and customers to provide excellent service during off hours and for fleet.
• Schedule PM Program requirements.
• Schedule as much priority and routine work for balance of available resources.
• Provide prompt notification to the Regional Managers and customers of any schedule slippage so that customers can be notified.
• Work priorities outside of (A) emergency work is scheduled for accomplishment in…