Workplace Manager

Workplace Experience Manager (all genders)

Department:
Central Functions

Employment Type:

Full Time

Location:

Berlin

Reporting To:
Stefanie Eitel

Founded 12 years ago, Lingoda addresses a pressing global challenge: meeting the demands of growing economies and aging populations through the mobility of global talent. Driven by its mission to empower global talent with the language, cultural, and technical skills for integration and success
, Lingoda has established itself as a leader in education.

Lingoda's highly effective Small Group Learning Model is delivered via over 800,000 classes a year, powered by 2,400 qualified teachers and a unique proprietary curriculum designed to help learners achieve their goals, whether that be career progression or integration into a new country.

A rapidly growing and ambitious company, Lingoda operates in both B2B and B2C: while the B2B business has a strong focus on the healthcare sector in Germany and a credible ambition to expand into other professions and geographies, Lingoda's B2C business has a global presence, teaching German, English, Spanish, French, and Italian to students worldwide.

Learning a language with Lingoda is a rewarding experience, made possible by us Lingodies who support our students every step of the way. We're committed to living the learning journey alongside them to create a world of connection and opportunity.

We foster an inclusive culture of bravery
, curiosity and growth, where insight turns into actions
, and every team member contributes to igniting positive change
.

Be part of our journey to transform lives through Education!

We are seeking an Workplace Experience Manager (all genders) based in Berlin, Germany. You are required to be in office full‑time.

This role combines strong operational Office Management with a deliberate focus on Workplace Experience. You own the day-to-day functioning of the office and play a central role in shaping how employees experience their workplace from their first day onwards. The position is hands‑on, highly visible, and rooted in operational reliability, consistency, and care.

You ensure that the office runs smoothly, safely, and efficiently while creating a welcoming, well‑organized, and human work environment. You enjoy being present in the office, take pride in well‑run operations, and understand that a positive employee experience is built through attention to detail and dependable routines.

You will work closely with the wider HR team and Office IT, and act as a key interface to external service providers.

• Own the day-to-day office operations, ensuring a clean, organized, safe, and fully functional workplace.
• Act as the primary point of contact for employees, visitors, vendors, and building management on all workplace-related topics.
• Coordinate and manage external service providers such as cleaning, maintenance, facility management, deliveries, and other vendors.
• Handle office logistics including mail, packages, inventory, supplies, equipment, access cards, and workplace setup.
• Manage contracts, invoices, documentation, and budgets related to office operations with accuracy, discretion, and cost awareness.
• Ensure compliance with health, safety, security, and workplace regulations in collaboration with People Operations.
• Coordinate equipment logistics for hybrid and remote employees, including shipping, returns, and tracking.

• Prepare work spaces, equipment, and onboarding materials for new hires across office-based, hybrid, and remote setups.
• Coordinate and host onboarding touchpoints, ensuring a structured, warm, and supportive first‑week experience.
• Support onboarding and offboarding processes in close collaboration with People Operations and Internal IT.
• Act as a reliable point of contact for employees throughout their time in the office.

• Plan, organize, and execute internal events ranging from small team gatherings to larger company‑wide activities, offsites, and seasonal events.
• Establish new, evolve and maintain…