Accounting Specialist - Finance

Otter Tail County is accepting applications for an Accounting Specialist in the Finance Department. The purpose of this position is to accurately and efficiently maintain the accounts payable documentation for all County funds to ensure the timely payment of claims and documentation for audit purposes. This position ensures that all disbursements are properly coded for internal and external financial reporting purposes.

• Organize and maintain accounts payable files.
• Maintain disbursement ledgers and journals.
• Maintain internal telephone and credit card billing.
• Maintain Court Administration internal billings.
• Meet deadlines of weekly Auditor and Commissioner warrants for payment.
• Collect information for State Auditor.
• Enter vouchers and claims data from various departments and special revenue funds to one batch for processing payment.
• Review and examine vouchers and invoices for department head approval, mathematical accuracy, and overall correctness before processing payment to ensure accurate records.
• Code and allocate claims to proper general ledger accounts for payment processing.
• Authorize printing by the County Treasurer’s office of the checks necessary for the timely payment of outstanding claims and invoices.
• Scanning all documents relating to the accounts payable process.
• Assists with HRA accounts payable.
• Oversees the accounting of county assets, ensuring accurate financial reporting.
• Cross-trains and assists other positions within Finance, Property & License Management service team, including answering phones, property tax collection and assisting customers at the counter.
• Accepts U.S. passport application on behalf of the Department of State in accordance with the directives of Passport Services. Accepts and properly allocates fees. Ensures all materials needed to process the application are correctly submitted. Meets annual training requirements.
• Assists voters with the registration process and locating polling place; assists with mailings; participates in election night activities for state, primary, and general elections.
• Performs other duties as assigned.
• May assist with duties and responsibilities as outlined in the County Emergency Operations Plan and Continuity of Operations Plan.

• Associate's degree or two-year technical certificate in Accounting, Business Administration, or related field
• Two years related work experience
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities
• Valid driver’s license

Veterans Preference:
Eligible veterans as defined by Minnesota Statute 197.447 may claim Veterans Preference during the hiring process. A DD214 and required supporting documentation must be included with the employment application to receive preference.

Background Investigation:
All employment offers are contingent upon the applicant passing a background investigation which may include, but are not limited to, gathering information from the following sources:
Bureau of Criminal Apprehension, other law enforcement agencies, court documents, educational institutions, previous employers, Minnesota Driver and Vehicle Services, military records, Immigration and Naturalization Services, and known associates of the applicant.

Otter Tail County is a tobacco‑free workplace.

Otter Tail County does not discriminate on the basis of political affiliation, race, color, creed, religion, age, national origin, sex (pregnancy, gender identity, sexual orientation), marital status, familial status, status with regard to public assistance, membership or activity in a local commission, disability, or genetic information.

Equal Opportunity Employer.