Boston- Office Coordinator — Scheduling & Operations

Office Coordinator


We are currently seeking candidates for an Office Coordinator position with a highly successful asset management firm located in Boston, MA. The Office Coordinator will be responsible for managing reception, performing scheduling, maintaining office and kitchen inventory, handling expense reporting, and assisting with key operational responsibilities. The ideal candidate will have 1-3+ years of administrative experience in professional services.

This is a 3-6+ month contract-to-hire position, paying $28-$33/hour (depending on experience).

Responsibilities:

• Provide administrative support to the firm and perform reception responsibilities, including answering phones and welcoming guests
• Perform scheduling (via Microsoft Outlook) and handle logistical coordination for meetings and events
• Maintain conference rooms, which includes prepping for meetings, cleaning up post-meetings, and making conference room reservations
• Oversee and stock office and kitchen supplies
• Perform expense reporting (via Microsoft Excel)
• Assist in coordinating internal events (in-office activities, investor meetings, company parties, and company outings)
• Communicate with vendors and coordinate vendor deliveries and pick-ups
• Receive, sort, and distribute mail and packages
• Support special projects as needed

• Bachelor’s degree and previous administrative/office coordination experience, ideally within professional services
• 1-3+ years of administrative or office coordination experience
• Excellent communication (written and verbal) and interpersonal skills
• Detail-oriented, highly organized, and self-motivated
• Proficiency in Microsoft Office Suite, specifically Word, PowerPoint, Excel, and Outlook
• Previous experience utilizing Microsoft Outlook for calendar management preferred
• Ability to maintain a high level of professionalism and confidentiality