Accounting Assistant – Accounts Payable

This position is primarily responsible for processing and monitoring payments throughout the city’s automated Accounts Payable System (AP), including all internal reporting and ensuring compliance with policy & procedures and clearing cashed checks in the system.

Union Affiliation: American Federation of State County and Municipal Employees (AFSCME)
Pay Grade 15: $28.65 - $31.92 Hourly Remote Tier 3: Up to two (2) days remote/week

• Prepare and maintain all Accounts Payable (AP) functions city-wide, including resolving vendor statement discrepancies.
• Adhere to AP internal controls, including purchase orders, invoice payment approval, W-9 verification for accuracy, etc.
• Assist in maintaining electronic files relating to AP.
• Collect, code and deposit receivables, and miscellaneous payments for Public Works, Equipment Maintenance, Recycling, and other departments as needed; invoice and collect on any bad checks.
• Invoice through Miscellaneous Billing for Recycling monthly solid waste generation tax returns and yearly license renewals.
• Manage the AP email mailbox, sorting, distributing, answering, and directing inquiries.
• Manage various credit accounts for multiple city departments.
• Enter, code, and upload city purchasing card transactions weekly for various departments.
• Issue and track some purchase orders for Public Works, BPRW, IT City Hall, and Cemetery.
• Provide training in the city’s ERP System to various departments and new staff.
• Assist in preparing audit schedules and testing by pulling invoices and backup as directed for the year-end audit.
• Assess, individually and as part of a team, and recommend ways to reduce the city’s purchasing costs.
• Perform other responsibilities in the absence of co‑workers and during high‑volume periods as directed.

• Ability to actively support City diversity, equity, and cultural competency efforts and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity, and inclusion as evidenced by ongoing trainings and professional development.
• High school diploma and three years relevant experience in accounting required; associate’s degree in accounting or related field preferred.
• Ability to operate in a Windows‑based environment using word‑processing, spreadsheets, and database software.
• Consistent initiative in problem solving.
• Ability to work successfully in a fast‑paced environment and with minimal supervision.
• Ability to organize, prioritize workflow, and meet established deadlines.
• Ability to analyze data with particular attention to detail.
• Ability to communicate effectively both orally and in writing.
• Ability to recognize AP software problems and communicate to Supervisor/IT department and/or vendor technical support.
• High level of enthusiasm to work within a team environment in a constantly changing organization.
• Ability to listen to and react appropriately to a supervisor’s constructive criticism and incorporate said criticism to improve performance.
• Regular attendance necessary and essential to meeting job expectations.
• Ability to understand and comply with City standards, safety rules, and personnel policies.

Promoting a culture that reveres diversity and equity.

The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable workforce that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.

We actively encourage applicants who can contribute to our growing diversity to apply.