Accounts Payable Specialist & Office Manager

We're Hiring –
Accounts Payable Specialist & Office Manager

Location - Burnaby / Maple Ridge

We are hiring an Office Manager & Accounts Payable Specialist on behalf of our client, a well‑established and fast‑growing construction services company in Metro Vancouver.

Led by two ambitious and highly successful partners, the company specializes in precast concrete installation, custom architectural concrete formwork, structural concrete seismic upgrades, hardscapes, and residential renovations. Through quality workmanship, strong leadership, and a rapidly growing project portfolio, the company is quickly becoming one of the industry leaders within the Metro Vancouver construction market.

This is an excellent opportunity for an experienced construction Accounts Payable professional with a strong administrative and office support background who is looking to join a growing organization and become part of an exciting long‑term journey.

This position plays a key role within the organization and serves as both the company’s primary administrative support function and lead Accounts Payable position. You will act as the first point of contact for incoming communications while supporting day‑to‑day office operations and managing the full accounts payable process for construction projects, vendors, subcontractors, and suppliers.

The ideal candidate is highly organized, personable, detail‑oriented, and capable of managing multiple priorities within a fast‑paced construction environment.

This is a hybrid opportunity with office locations available in either Maple Ridge or Burnaby, depending on the successful candidate’s preference and location.

Accounts Payable Responsibilities

• Process high‑volume invoices for construction projects, vendors, suppliers, and subcontractors
• Review, verify, code, and enter invoices accurately into the accounting system
• Track and process subcontractor payments, progress billings, and payment schedules
• Assist with construction change orders, purchase orders, and project cost tracking
• Ensure invoice approvals and supporting documentation are properly completed
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Coordinate payment processing including EFTs, cheques, and electronic payments
• Maintain accurate and organized financial and project records
• Support month‑end accounting processes and reporting requirements
• Communicate with vendors, suppliers, and project teams regarding payment inquiries

Office Management & Administrative Support

• Serve as the first point of contact for incoming calls, visitors, and general company inquiries
• Support daily office operations and administrative coordination
• Manage office supplies, filing systems, correspondence, and scheduling
• Assist ownership and project teams with administrative and operational support
• Coordinate meetings, calendars, documentation, and internal communications
• Maintain organized project files and company records
• Support onboarding and general HR‑related administrative tasks when required
• Help maintain a professional, organized, and team‑oriented office environment

• Minimum 3 years of construction accounts payable experience
• Previous office management, administrative, or construction office support experience
• Strong understanding of construction invoicing, subcontractor billing, and project‑related payments
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal abilities
• Personable, professional, and team‑oriented attitude
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency with Microsoft Office and accounting software
• Strong problem‑solving and time‑management skills
• Experience with in the construction industry is required

• Full benefits package
• Hybrid work environment
• Long‑term career growth opportunities with a growing organization
• Supportive and team‑oriented work environment
• Opportunity to join an ambitious and rapidly expanding construction company with strong leadership and an exciting future

Apply through our company website or Linked In. A member of our recruitment team will contact qualified applicants.