Academic Coordinator​/Coordinateur.trice académique

Academic Coordinator / Coordinateur.trice académique

Title:

Academic Coordinator – Bilingual English and French required

Employment status :  Full-time permanent – 40 hr/week

Location:

Calgary, AB – in person

Salary:  $48,000.00 - $55,000.00

Vacation:  2 statutory weeks + 3 additional paid weeks

Start date:

August 24, 2026

Closing date:  As soon as suitable candidate is found

Accreditation and school context
The Lycée international de Calgary is a French‑bilingual school accredited by the French Ministry of Education, Alberta Education and CAIS, serving approximately 450 students.

The school is a not‑for‑profit institution dedicated to nurturing globally‑mindful, bilingual students, promoting academic excellence, cultural diversity, and community responsibility.

Role overview
The Academic Office Coordinator translates the curriculum and mission of the school into daily operations, ensuring faculty have necessary resources, parents are informed of academic progress, and students receive direct administrative and logistical assistance. The role acts as a key point of contact for students and manages data systems and operational logistics.

Main responsibilities

Data & Systems Stewardship:  Act as primary user and administrator for student information systems (PASI, Power School, Pronote, EDM), ensuring 100% data integrity for registrations, grades, and parent communication.

Academic Reporting:  Oversee production and distribution of official transcripts, provincial diploma reports, and data for the Annual Education Results Report.

Examination & Pathway Logistics:  Lead on‑site coordination for all provincial and international exams (including PATs, Diplôme National du Brevet, Baccalauréat) and provide administrative support for post‑secondary applications.

Faculty & Substitute Coordination:  Organize substitute schedules, distribute essential classroom resources, and act as bridge between administration and faculty.

Operational & Event Support:  Execute end‑to‑end logistics for day and overnight field trips, including risk assessments, vendor bookings, and staff confirmations.

Student Life & Services:  Coordinate visibility‑high services such as vaccination clinics, school photography, and external athletic facility bookings while providing direct logistical guidance to students.

Strategic Communications:  Draft routine academic notices to parents & faculty and analyze internal survey data to deliver actionable insights to leadership.

Required qualifications

Bilingualism:  Fluency in French and English.

Post‑secondary diploma:  Minimum two‑year program in Office Administration, Business Administration, or equivalent.

Spreadsheet skills:  Proficiency in Google Suite and Microsoft Office.

Preferred qualifications

Project‑management certification:  Desired.

Alberta Education system (PASI) proficiency:  Advanced navigation for student records & provincial reporting.

School‑management software:  Administration of Power School and Pronote.

Employment conditions (first 30 days)

Vulnerable‑sector background check:  Provide current police clearance.

First Aid & CPR (Level

C):  Obtain or provide proof of certification.

FOIP / privacy training:  Complete mandatory Alberta privacy & data stewardship training.

Proof of Canadian citizen, permanent resident or valid work permit, unrestricted.

Equal‑opportunity statement:  As an equal‑opportunity employer, Lycée international de Calgary does not discriminate in hiring on the basis of race, colour, sex, sexual orientation, religion, creed, national origin, citizenship, marital or veteran status, age, or disability. We actively seek diversity among staff and students.

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy, the Tsuut’ina, the Îyâxe Nakoda, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.

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