Temporary Administrative Support – Design Review

Temporary Administrative Support – Design Review

• Job Title:
  
  Temp. Admin. Support – Design Review
• Non-Exempt, Temporary, Part-Time, 10-20 hours per week
• Reports To:
  
  Department Head
• Hourly rate range: $25.50-$31.07

Under supervision, this position provides administrative and workflow support to the Environmental Planning and Design (EP+D) Department, with a primary focus on Design Review operations and Design Committee (DC) coordination. Responsibilities include preparation of meeting agendas and supporting materials, coordination and organization of member submittals, document management, digitization, and administrative tracking of projects. This role supports the transition and maintenance of project tracking systems from Excel-based workflows into Microsoft Planner and assists with preparation of standardized correspondence related to Design Review, septic systems, and lot consolidation processes.

Work is performed within established procedures and workflows. This position does not include managerial or decision-making responsibilities.

Required Education and Experience
:

• High school diploma or GED
• Basic administrative or office experience (1 year preferred)
• Working knowledge of general office procedures and standard office equipment

Required

Skills and Abilities

:

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize work
• Ability to follow established procedures and detailed instructions
• Proficiency in Microsoft Office (Word, Outlook; basic Excel)
• Clear and professional communication skills
• Ability to maintain effective working relationships with staff and members

Preferred Education and Experience

• Experience with document management, digitization, or records organization
• Familiarity with Microsoft 365 tools such as SharePoint and Planner
• Experience supporting process-driven or technical workflows

• Assist in preparation of Design Committee (DC) agendas
• Support Design Review staff with administrative workflow tasks
• Receive, organize, and track Design Review applications
• Prepare standard correspondence and document packets

• Assist in transitioning tracking systems from Excel to Microsoft Planner
• Maintain and update project tracking systems
• Link documents and correspondence within tracking systems

• Scan, digitize, rename, and file documents per EP+D standards
• Maintain accurate records

• Ensure proper routing and record keeping

• Assist with backlog reduction and digitization
• Perform general clerical duties
• Support EP+D administrative functions as assigned

This position provides administrative and workflow support only. Responsibilities are limited to execution of established processes. Interpretation of Design Review policies and decisions remain the responsibility of designated staff.

Regular and consistent attendance with the ability to sit and perform desk-based work for extended periods as required by assigned tasks.

Ability to move throughout the office and lift up to 20 pounds as needed.

Ability to use standard office equipment.

This is a part-time temporary position.

Minimum: 10 hours per week

Maximum: 20 hours per week

Schedule will be determined based on departmental needs and Design Committee timelines.

We are an equal opportunity employer and welcome diversity in the workplace.