Executive Assistant - Strategy and Operations - SPC

Job Title:
Executive Assistant - Strategy and Operations - SPC

Location:
Cambridge, MA

Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you’ll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs.

We’re an R&D‑driven, AI‑powered biopharma company committed to improving peoples’ lives and delivering compelling growth. Our deep understanding of the immune system and an innovative pipeline enables us to invent medicines and vaccines that treat and protect millions of people worldwide. Together, we chase the miracles of science to improve lives.

We’re seeking a detail‑oriented, proactive Administrative Assistant to join our Specialty Care North America (SPC NA) Strategy and Operations team in support of operational programs, leadership meetings, and key initiatives across Specialty Care.

• Coordinate travel bookings and process expense reports, including flights, hotels, and ground transportation
• Coordinate speaker logistics for programs and events, including travel arrangements and day‑to‑day communication
• Assist with logistics for internal meetings and events, including registration, rooming lists, catering, AV setup, calendar management, transportation, and space planning
• Support virtual event coordination as needed, including platform setup, attendee communications, and day‑of logistics
• Coordinate post‑event shipment and materials management, including packing, tracking, and reconciliation of event materials and supplies

• Assist with processing NDAs, Purchase Orders (POs), and invoices in Coupa
• Support the administrative elements of NALT and Com Ops biweekly meetings, including coordinating meeting times, collecting and organizing content, and distributing agendas and pre‑reads
• Capture meeting notes, distribute action items, and coordinate follow‑up across teams for internal Strategy & Operations meetings and work‑stream calls
• Collect, organize, and maintain program assets (scripts, bios, decks, visuals) and deliverable trackers
• Support JD and org chart formatting, updating, and version maintenance
• Coordinate calendars and internal communications for the team
• Prepare and distribute meeting materials and summary documents
• Maintain organized file repositories and ensure version control

• Track project timelines, deliverables, and status updates across multiple initiatives in collaboration with the Portfolio Operations Manager
• Coordinate slide deck development with vendors or internal teams for leadership programs and work‑stream meetings, including gathering inputs, managing review cycles, and ensuring timely delivery
• Identify opportunities to streamline administrative workflows and improve ways of working

• High School diploma required;
  Bachelor’s degree preferred
• 24 years of experience in administrative support, operations, or event support (healthcare/pharma preferred)
• Proficiency in MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Smartsheet)
• Strong organization and time‑management skills with ability to prioritize multiple deadlines
• Experience with purchase orders and expense management
• Excellent written and verbal communication skills with attention to detail
• Strong interpersonal skills and ability to work across diverse stakeholder groups
• Familiarity with AI‑enabled tools and digital platforms to support efficiency

• Experience supporting senior‑level teams or executives in an administrative or coordination capacity
• Familiarity with pharmaceutical commercial operations
• Experience processing vendor contracts or NDAs
• Exposure to data visualization tools (Power BI, Tableau) a plus

• Proactive problem‑solver with strong follow‑through
• Collaborative team player comfortable working across matrixed organizations
• Exercises sound judgment and maintains confidentiality
• Thrives in fast‑paced environments with shifting priorities

• Bring the miracles of…