Director, Administration

Location: Victoria

Location:

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Job Summary
Mandate/Core purpose of the role:
Under the direction of the University Librarian, and in collaboration with Associate University Librarians and Directors/Supervisors as applicable, the Director Administration (DA) is responsible for the management of the finances, administration, and operations of the University Libraries and Art Collections.

Objective:
To oversee and manage the financial, administrative, and specified operational functions of the University Libraries and Art Collections, ensuring the effectiveness of its systems and processes to support services and operational priorities in support of research, teaching, and student success. The Director, Administration collaborates with the University Librarian, Associate University Librarians, and Directors/Supervisors to align planning objectives with strategic goals, manage human resources, and enhance internal communication practices.

Salary
Recruitment range:  $103,791 - $129,737 (maximum starting salary determined through knowledge, experience, and internal equity).

Performance range:  $149,199 (salary ceiling available through annual performance increases).

Job Requirements
Bachelor’s Degree and a minimum of 5 to 7 years’ senior‑level administrative experience working in a post‑secondary environment. Experience working in an academic library, archives, museum, or collections environment would be an asset. An equivalent combination of education, such as a relevant graduate degree in business, leadership, or public administration, and experience acceptable to the university may be considered.

Management and administration of financial, material, physical, and technological resources in a large and complex organization.

Management and supervision of staff, preferably in a multiple union/collective agreement post‑secondary environment.

Leading and managing change initiatives including process redesign and change leadership.

Project management, including the ability to manage and prioritize projects/work to meet deadlines.

University Competencies
Honor people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self‑awareness and personal insight into one’s own multiple social locations and the impact they may have on others.

Understanding of issues and concerns of equity‑seeking groups; contextual understanding of the dynamics of prejudice, discrimination, and harassment, including sexualized violence.

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction.

Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time‑frames.

Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity, and integrity of all involved.

Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor, and inspire others.

Is a highly effective communicator.

Make a Difference through seeing the big picture, telling our story, and supporting the student experience:

Ability to align goals of the University Libraries and Art Collections with the strategic objectives of the university.

Ability to think strategically.

Ability to seek out ways to support the student experience.

Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students.

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile:

Ability to embrace and positively adapt to change.

Possesses high standards of ethical integrity.

Is organized and analytical; has the ability to set priorities and see them implemented in realistic time‑frames.

Functions well in a fast‑paced and dynamic environment.

Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations.

Is resilient during emotionally charged situations faced by self and other team members.

Frequent periods of high volume of work…