Clerical - Sheriff's Office Civil Division

This is a FLSA non-exempt, part-time position, not to exceed 1039 work hours in any fiscal year located at the Carson City Sheriff's Office. Employees in this position will perform a variety of clerical duties. Performs duties including customer service, data entry and retrieval, filing, typing and records storage; performs related duties as required. Must be able to work 10 to 20 hours per week, this may include weekends.

This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.

• Greet and assist visitors with routine matters.
• Answer telephone, route calls, and take and relay messages.
• Respond to request for information related to specific unit of assignment.
• Type, proofread, and distribute correspondence, forms and reports.
• Enter and retrieve information from an automated data system.
• Maintain and update filing and/or records systems, mailing lists, and other specialized record‑keeping information.
• Maintain and monitor office and/or specialized supplies and related equipment.
• Review all work for accuracy and completeness and maintain confidentiality of all information.
• Photocopy, collate, and distribute reports and documents.
• Photograph recorded documents onto microfilm.
• Sort and disseminate mail to appropriate staff and office.
• Operate a variety of office equipment, i.e. computer, fax, copier, sorter, folding machine, postage machine, etc.
• Serve and/or pick up subpoenas, summons, eviction notices, lockout orders and other documents as needed in person and by telephone.
• Delivering proofs of service to District/Justice Courts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to qualify graduation from high school or the equivalent, supplemented by specialized clerical training and two years of increasingly responsible clerical experience.

REQUIRED CERTIFICATIONS, LICENSES, AND REGISTRATION:

All required licenses and certificates must be maintained in active status without suspension or revocation throughout employment.

• Valid driver’s license

KNOWLEDGE, SKILLS & ABILITIES:

Knowledge of:

• General office practices and procedures.
• Chronological, alphabetical, and numerical filing procedures.
• Data entry and verification procedures.
• Proofreading procedures.
• Customer Service.

Ability to:

• Answer telephones and take accurate messages.
• Proofread documents for accuracy and completeness.
• Maintain confidentiality of information.
• Operate a variety of office equipment including personal computers, facsimile machines, photocopiers, scanners, postage meters, and calculators.
• Communicate effectively, both verbally and in writing.
• Read and follow instructions.
• Establish and maintain interpersonal and cooperative relationships.

Language skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from groups of managers, customers, and the general public.

Mathematical skills:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percentage.

Reasoning ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or…