Administrative Assistant

Administrative Assistant

Job : 5543839
Final date to receive applications: Posted until filled
Posted: Feb 18, 2026 12:38 PM (UTC)
Starting Date: Immediately

Reports to: School Principal
Department: School Operations
Location: Horizon Science Academy Cedar Rapids (HSACR), Iowa
Employment Type: Full-Time, Non-Exempt

Recently approved by the Iowa Department of Education, Horizon Science Academy Cedar Rapids is a charter public school ready to open in its inaugural year this Fall. The Administrative Assistant supports the efficient daily operations of the school office by providing high‑quality clerical, organizational, and communication support to the Principal, staff, students, and families. During these initially critically important months, the Administrative Assistant will play a key role in establishing school culture and acting as a school ambassador to families looking to enroll.

This role will create front office systems that ensure the smooth functioning of the front office and contribute to a welcoming, professional school environment aligned with Horizon Science Academy values.

• Minimum of a high school diploma or GED required; associate’s or bachelor’s degree preferred.

• Exceptional keyboarding, word processing, and organizational skills.
• Strong communication and interpersonal skills with students, families, staff, and visitors.
• Ability to operate a multi‑line phone system.
• Basic math skills required for clerical accounting support.
• Proficiency with personal computers and software applications (Google Workspace, Microsoft Office) to compile spreadsheets, databases, and documents.
• Ability to follow written and verbal instructions with strong attention to detail.
• Ability to maintain confidentiality at all times.
• School‑based or customer‑service experience preferred, but not required.
• Established local relationships preferred, but not required.
• Basic ability to manage social media accounts is preferred, but not required.

• Draft correspondence, memos, forms, and reports for the Principal and assigned staff.
• Prepare and organize data needed for state, district, and Concept Schools reporting.
• Maintain organized hardcopy and digital filing systems for departmental and school records.
• Assist with maintaining and updating student records in designated systems.
• Produce mailing lists, labels, and general communications for internal or external use.

• Serve as the first point of contact for the school; greet students, families, and visitors with professionalism and warmth.
• Receive and route incoming calls, take clear messages, and transfer callers to appropriate staff.
• Manage visitor sign‑in procedures and issue visitor passes following school safety protocols.
• Provide assistance to staff, students, and the public as needed.
• Maintain a clean, organized, and welcoming front office environment.

• Sort, distribute, and manage incoming mail, deliveries, and school documents.
• Assist with compiling materials for mailings, including preparing labels, envelopes, flyers, and packets.
• Maintain staff rosters, contact lists, calendars, and general office databases.
• Support school‑wide communication efforts, including newsletters, announcements, and parent notifications.
• Coordinate appointment scheduling and assist with travel arrangements for administration when required.

• Perform routine clerical bookkeeping tasks, including basic math operations.
• Assist with purchase order processing and payment authorization documentation.
• Maintain personnel attendance records, leave requests, and related reports; submit required information to the Concept Regional/Central Office.
• Support inventory tracking for office supplies and assist with ordering materials as needed.

• Ability to maintain confidentiality, composure, professionalism, and control in stressful or fast‑paced situations.
• Ability to manage time effectively despite frequent interruptions.
• Extended periods of computer use.
• Must maintain confidentiality of student, staff, and organizational information at all times.

This job description reflects essential duties for the Administrative Assistant role but may be updated or expanded based on the needs of Horizon Science Academy and Concept Schools.

Salary Range: $45,, plus insurance and benefits

Position Type: Full-time

We are an equal opportunity employer.

• Angelica Brothers, Principal
• Horizon Science Academy Cedar Rapids
• Phone: 319‑429‑7711
• Email: brothers