Accounts Payable Specialist

Position Overview

System High Corporation delivers the most advanced protection and secrecy solutions to secure and strengthen critical missions, programs, operations, and intelligence activities. We are seeking a motivated Accounts Payable Specialist to join our accounting team to help contribute to our success and help us solve problems with innovation through intelligence.

System High Corporation Accounts Payable Specialist is responsible for the timely and accurate processing of Accounts Payable functions for the organization. The position reports to the Accounts Payable Manager and provides support to all departments relating to accounts payable needs. The Accounts Payable Specialist must have excellent problem solving/judgment skills and exceptional attention to detail and accuracy. Must be able to work independently with little supervision and make decisions with minimum direction.

Must be able to work in a fast-paced, growing environment and must have a high sense of urgency to meet deadlines in a timely manner. Ability to think and work effectively under pressure yet within processes. This position has heavy contact with employees and vendors.

To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily:

Expense reports (majority of workload):

• Review all employee travel and non-travel receipts for compliance with U.S. Government travel regulations, company policy, account coding, approval and proper documentation with timely processing turnround for payment. This task requires working knowledge of JTR/FTR and company policy and strict adherence to deadlines.
• Expense report processing also involves portions of the Training & Communications tasks, listed below.

Accounts payable:

• Review vendor invoices for appropriate amount, account coding, approval and documentation prior to entry, enter into the accounting system (Costpoint
  8).
• Prepare/Process (or assist with) the Accounts Payable weekly ACH/check run. Ensure payments are issued in an accurate and timely manner.
• Adhere to procedures for filing detailed information for each transaction for audit-readiness and billing purposes.
• Maintain vendor files, both in Costpoint and electronic documents; filing of same
• Validate vendor statements and inquiries, investigate discrepancies.
• Prepare and file (or assist with) IRS Form 1099s.
• Reconcile GL accounts and Credit Card accounts.
• Assist with financial and DCAA audits as requested.

Training of others, communications, and other:

• Communicate with employee travelers for problem solving purposes via email, phone and video regarding booking travel in Concur, completing expense reports in Concur, and FTR / JTR / company policies.
• Trouble shoot, problem solve and communicate with vendors, employees and other team members regarding resolving AP related issues.
• Train staff to use Concur Travel and Expense system (individual or group sessions).
• Develop and maintain guides for employee self-help portal for expense report related subject matters.
• Adhere to deadlines for internal and external deliverables.
• Act as trusted colleague to AP team and entire Finance team regarding timely and accurate transactions that support financial statements.
• Other duties as assigned.

Required Skills (Knowledge, Skills, Abilities)

• High degree of accuracy and attention to detail
• Exceptional organizational skills
• Excellent oral and written communication skills
• Ability to think and work effectively under pressure, employing a sense of urgency when warranted
• Ability to handle multiple tasks at once (task switching and re-prioritizing) to meet multiple deadlines
• Strong MS Office skills to include Outlook, Word and Power Point, and advanced Excel
• Experience and background in Gov Con Accounting, and working knowledge of JTR/FTR
• Superior oral and written communication skills, excellent interpersonal skills, and advanced computer skills
• Strong problem-solving abilities, and ability to pick up and adapt to new concepts and technologies quickly.
• Excellent follow-up skills
• Dependability for the task and for the team is a must
• Deltek Costpoint and SAP Concur experience preferred

Clearance Requirement

No Clearance…