Construction Administrator

Varco Mac, 14120 Sully field Circle, Chantilly, Virginia, United States of America

Varco Mac, a Legence company

Varco Mac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of Varco Mac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do.

With diverse areas of expertise, Varco Mac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.

The Construction Administrative Coordinator provides clerical and administrative support to construction management and field teams. This role supports daily operations by maintaining documentation, coordinating reporting processes, tracking inspections, and ensuring efficient office functions in a construction site environment.

• Execute clerical and general office duties including filing system setup, data entry, typing, copying, and ordering office and field supplies
• Provide administrative support to general foreman, field foreman, general contractor, and other construction management staff
• Establish and maintain daily reports and pre-task plans for general contractors
• Review, enter, and submit weekly hours for 100+ field employees from daily timecards
• Set up and maintain electronic and hard copy filing systems
• Schedule inspections and track progress
• Develop and maintain technical lists (phone/email lists, project forms, expense reports, etc.)
• Create and maintain data sheets and other project documentation
• Support special projects and perform additional administrative tasks as needed

• 3–5 years of administrative experience
• Experience in a construction or field environment preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with Bluebeam or Adobe software
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

• Salary Range: $30 per hour
• There is no visa sponsorship for this position.

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

If you need assistance or accommodations during the application or interview process, please contact us  or your dedicated recruiter with the job title and requisition number.

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job
-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
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