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Administrative Specialist

Job in Charleston - Charleston County - SC South Carolina - USA , 29402
Company: Consolidated Safety Services
Full Time position
Listed on 2021-04-16
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Clerical, Office Administration
Job Description & How to Apply Below
Responsibilities

CSS is seeking a full-time Administrative Specialist to support NOAA's National Ocean Science in Charleston, SC. The Administrative Specialist will manage the administrative functions of operating an efficient and effective office. Duties will include the following tasks, and other administrative support tasks as required:

Key duties/responsibilities:

* Assists in the preparation of government procurement documents.
* Assists with new employee orientation and training programs.
* Assists HR Lead in responding and reporting to data calls.
* Visitor reception and security badging consistent with secure government facility protocols.
* Assists with organization of Trusted Agent activities including foreign national visitation.
* Provides Customer Service and the routing of incoming phone calls via facility phone system.
* Assists with Conference room, boat and vehicle reservation monitoring.
* Provides facility wide U.S. mail and package management including the shipment and receipt of hazardous goods.
* Assists with program budget tracking and financial data input by using MARS and NCB programs
* Assists with invoice certification.
* Provides day-to-day admin support to Facilities Branch and Directorate as needed with special projects.
* Maintains a neat and orderly space.
* Assists with the preparation of supply orders and maintains administrative supplies and equipment.

Qualifications

* High school diploma is required. Associates degree is preferred.
* A minimum of 1-3 years of experience in a relevant field is required.
* Proficiency using Microsoft Office products.
* Familiarity with office administration and management concepts, practices, and procedures.
* Strong oral and written communication skills, along with an ability to work both independently and as part of a team environment.
* Ability to pass a National Agency Check (NACI) and maintain it throughout the duration of employment
* -Must be able to pass a drug screen, background check and/or National Agency check.

CSS is an Equal Opportunity/Affirmative Action Employer who provides equal employment opportunities to all employees and applicants for employment without regards to race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, veteran status or genetic information. In addition to federal law requirements, CSS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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