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Grant Administrator

Job in Charlestown - Suffolk County - MA Massachusetts - USA , 02129
Company: Massachusetts General Hospital(MGH)
Contract position
Listed on 2021-08-23
Job specializations:
  • Management
  • Business
Job Description & How to Apply Below


The Grant Administrator is responsible for the pre and post award management of a portfolio of grants and contracts for investigators in the Neurology Clinical Research Institute (NCRI).

Primary responsibilities include working with NCRI Principal Investigators to develop clinical research grant submissions for new, continuing, and competing applications; budget forecasting; ongoing monitoring of fund statements; resolution of accounting problems/errors; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serves as liaison between the services and internal and external groups to manage programs and funds. Participates in all aspects of grants management; research grants and human resource management.

The incumbent will report directly to the Sr. Administrative Manager - Research for the Department of Neurology and will work under the direction of the NCRI Administrative Directors. The candidate is required to maintain a collaborative working relationship with the NCRI Grant Managers, Project Managers, Data Analysts, Clinical Coordinators, Investigators, Research Fellows, Research Nurses, and all other related research personnel within the group.



Responsible for the oversight of research administrative activities including:

  • Working with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
  • Assist investigators in identifying potential funding sources.
  • Monitor grants and funds monthly; advise accounting and reporting issues as necessary; prepares budget-versus-actual status reports for use by Senior Grant Administrator & Principal Investigators and facilitates implementation of grant awards by obtaining fund numbers, activating salary assignments to grants, and other associated tasks.
  • Work with Principal Investigators to resolve issues; maintains ongoing forecast of funds available throughout grant period.
  • Ensure that grant submission, implementation, and reporting comply with all policies of the Hospital, granting institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Senior Grant Administrator & Principal Investigators to achieve compliance.
  • Identify and interpret cost-sharing issues and/or opportunities. Work with Senior Grant Administrator & Principal Investigators to proactively identify and avoid need for cost transfers, i.e., project cash flow for projects and rebudget as required.
  • Review appropriateness of transactions and budget reallocations against funding source guidelines. Work with Research Finance to resolve complex accounting issues.
  • Responsible for the identification and prevention of projected overruns and for the resolution of projects in deficit situation. Initiate mechanisms of budget control and assist in implementation on short and long-term basis.
  • Responsible for the timely closeout of all expired projects through the coordination of fiscal resources. In conjunction with Research Finance, conduct final desk audit for sponsor compliance upon project termination.
  • In coordination with Research Finance, oversee contract billing and receivables.
  • Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance. Responsible for proactively keeping departments apprised of changes in policies and regulations of federal and non-federal grantor agencies.
  • Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate research staff on supplies spending for assigned grants/contracts.
  • Develop collaborative working relationships with ancillary services such as, Research Management, CTO, Innovations, Partners Human Research Committee, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc.
  • Implement new technologies used to enhance efficiency and administrative workflow within the groups.
  • Attend monthly MGH RADG and Department of Neurology Research Administrator meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues.



  • Bachelor's degree in Business.
  • 3 - 5 Years Research Grants/account management required.
  • Demonstrated research administration experience with pre and post award emphasis.
  • Working knowledge of NIH and other federal, state and foundation regulations and requirements.

  • Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
  • Interest and enthusiasm for change.
  • Ability to make decisions quickly and independently.
  • Excellent interpersonal/communications skills.
  • Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
  • Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
  • Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
  • Willingness to take on new challenges and openness to change.


Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance. Responsible for proactively keeping departments apprised of changes in policies and regulations of federal and non-federal grantor agencies.
Position Requirements
Less than 1 Year work experience
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