Clerk Iv - Timekeeper

Description

Department of Water Management, Bureau of Administrative Support is seeking Clerk IV Timekeepers to perform the full range of payroll and timekeeping duties and related responsibilities.

Number of Positions: 2 Starting Salary: B11, $57,000.00 per year

1000 East Ohio Street

Monday through Friday, 8:30 a.m. to 4:30 p.m.

• Updates the Chicago Automated Time and Attendance (CATA) system with timekeeping and payroll codes to ensure employees' time records are accurate.
• Audits manual time records to ensure hours reflected in CATA are accurate.
• Prepares and reviews payroll registers and exception reports for completeness and accuracy and makes corrections as required.
• Prepares special supplemental time rolls (e.g., V-rolls, Z-rolls) to ensure retired, deceased and terminated employees are compensated correctly.
• Calculates time earned and pro‑rated time for vacation purposes.
• Processes payroll changes for temporary salary changes.
• Prepares final time calculations for employees leaving City employment.
• Interprets labor contract provisions and applies established time‑keeping rules governing the compensation of employees for hours worked based on union contracts and the salary ordinance.
• Explains payroll policies and procedures to employees in person and over the phone and clarifies discrepancies.
• Serves as liaison with the Comptroller's Office regarding new or modified time‑keeping processes and policies.
• Maintains time‑keeping records and related supporting documentation for departmental employees.
• Prepares and generates various time‑keeping reports.
• Sorts and distributes payroll checks.
• Files and stores payroll documents.
• Responds to requests for employment verifications and generates missing wage reports, as required.
• Performs related duties as required.

Additional duties may be required for this position.

• Two years of timekeeping, payroll or clerical work experience.
• Graduation from an accredited college or university with an Associate's degree or higher, plus one year of timekeeping, payroll or clerical work experience (if two years not fulfilled).

This position requires applicants to successfully pass a written test/skills assessment and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

• Previous work duty experience with time‑keeping and payroll preparation for 50 or more employees.
• Previous work experience in a position resolving issues pertaining to employees' time and pay.
• Proficiency using Microsoft Office applications.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.