Executive Assistant

Company Name: IG US Holdings Inc.
Role: Executive Assistant – People & HR | IG North America
Location: Chicago, IL - Hybrid (3 days/week in office)

We're looking for a sharp, highly organized Executive Assistant to provide high-level support to the Head of People & HR and the broader People function at IG North America. You'll be a trusted partner who keeps things running smoothly — anticipating needs, maintaining confidentiality, and managing competing priorities with ease in a fast-paced fintech environment.

• Calendar & Scheduling
  :
  Own executive calendars end-to-end — coordinating meetings, protecting priorities, and handling senior interview logistics.
• Meeting Support
  :
  Keep meetings sharp and productive. Prep materials, capture decisions, and track action items so nothing falls through the cracks.
• Communications
  :
  Serve as a professional first point of contact for the Head of People, thoughtfully managing incoming correspondence — exercising sound judgment to respond, prioritize, or escalator with the right context and appropriate urgency.
• Executive Materials
  :
  Create polished presentations, reports, and documents that reflect the People brand
• Vendor & Finance Management
  :
  Manage HR vendor contracts and invoices, process expense reports, and assist with budget oversight
• Confidentiality
  :
  Handle sensitive and market‑sensitive information with the utmost discretion and professionalism
• Events & Culture
  :
  Organize company events, off‑sites, and team activities that reflect our unique fintech culture
• Proactive Support
  :
  Anticipate needs and solve problems before they escalator — staying two steps ahead

• 3–5 years of experience supporting executive‑level leaders
• HR Administration experience a plus but not required
• Exceptional organizational skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite, Concur, SharePoint, and Workday—and quick to pick up new tools
• Self‑directed, with sound judgment and strong decision‑making skills
• Professional, personable, and highly discreet
• Flexible and adaptable, including occasional after‑hours availability

• Performance Bonuses
• Stock Purchase Options
• 401k Plan
• 20 Paid Vacation Days (plus anadditionalpaid vacationdaythe month of your birthday!)
• 10 Paid Sick Days
• Pet Insurance
• Wellness & Mental Health Programs
• Charitable Donation Matching
• Daily catered lunch when in the office
• Full kitchen with snacks and beverages
• Shuttle to/from Metra

Salary Range: $65,000 - $75,000
The actual salary offered will be based on the candidate's level of experience and qualifications.

Discretionary Performance Bonus: 8-12% of base salary based on individual and company performance.

Location: Our office is in the West Loop - Chicago's growing center of tech, great cuisine, and high‑end bars.

* Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they have every single qualification. Our team is dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles!