Executive Assistant

Executive Assistant Skip to main content#Executive Assistant page is loaded## Executive Assistant Apply remote type:
On-site locations:
Chicago, ILtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
512667
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.#

Executive Assistant – JLL
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* Location:

** Onsite – Chicago, IL headquarters
** What this job involves:
** We are seeking an exceptional Executive Assistant to support our Global Chief Accounting Officer (CAO) and Investor Relations Officer at JLL's Chicago headquarters. This role demands a high-performing professional who thrives in a fast-paced, dynamic finance and investor relations environment while managing highly confidential financial and strategic matters. As a strategic partner to our finance leadership, you'll serve as the vital operational hub that enables our executives to focus on driving JLL's global financial reporting and investor communications forward.

This position offers a unique opportunity to work at the intersection of executive leadership and corporate finance in one of the world's leading commercial real estate services firms. Your ability to anticipate needs, exercise sound judgment, and maintain absolute discretion will be essential to success in this role, particularly during critical reporting periods and investor engagement activities.
** What your day-to-day will look like:
*** Managing complex calendars for both executives, proactively identifying conflicts and recommending solutions while coordinating across global time zones to optimize their schedules during quarterly earnings cycles and investor meeting periods.
* Orchestrating travel arrangements, meeting logistics, and event planning for board meetings, investor conferences, earnings calls, and financial leadership meetings, ensuring seamless execution of all details from venue selection to presentation materials.
* Composing correspondence, preparing financial reports and presentations, and creating polished documents for executive signature, maintaining the highest standards of accuracy and professionalism in all investor-facing and internal communications.
* Serving as the primary point of contact and gatekeeper for the CAO and Investor Relations Officer, screening communications and redirecting inquiries appropriately while providing exceptional stakeholder service across the finance organization and investment community.
* Processing expense reports, wire transfers, invoices, and budget allocations with meticulous attention to detail while maintaining organized executive files, financial documentation, and ensuring compliance with record-keeping requirements.
* Supporting onboarding activities for new finance team members and collaborating closely with the broader financial leadership team on various administrative initiatives and department projects.
* Managing sensitive and confidential financial, accounting, and investor relations information with absolute discretion, demonstrating professional tact in all interactions involving material non-public information, earnings data, or strategic financial matters.
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* Required Qualifications:

*** Eight or more years of progressive administrative experience with a minimum of three years directly supporting C-level executives in large global organizations, preferably within finance, accounting, or investor relations functions.
* Proven track record of handling highly confidential and sensitive financial information with utmost professional discretion, particularly in public company environments where material non-public information requires careful management.
* Advanced proficiency in Microsoft Office…