Facilities Coordinator

Job Title:

Facilities Coordinator

Job Summary /Overview:

Facilities Coordinator ensures the daily operations, safety, and maintenance of a company's physical workspace, acting as the main point of contact for building maintenance, repairs, and vendor management. Key responsibilities include scheduling preventative maintenance, coordinating office repairs, managing service vendors (janitorial, security), and maintaining health and safety compliance.

Minimal Qualifications

* A minimum of High School Diploma.

* At least 2-3 years of facility experience or related experience.

* High ability to juggle multiple tasks and projects simultaneously.

* Familiarity with basic building systems, office equipment, and, at times, the ability to read blueprints or building plans.

* Excellent communication skills to interface with staff, management, and vendors.

* Previous experience in facility maintenance, property management, or administrative roles is common.

* Problem-Solving:
Strong ability to address emergencies and maintenance issues efficiently.

* Active Drive license and car insurance.

Responsibilities Include but are not limited to:

* Supervise the Maintenance Team daily activities and production.

* Maintenance Coordination:
Schedule and oversee regular building seasonal maintenance schedule, including HVAC systems, plumbing, and electrical systems, and respond to urgent repair requests.

* Dispensing and tracking of work orders for timely respond.

* Conduct weekly huddles with maintenance team members to assign tasks and priority setting for critical matters

* Maintain accurate Inventory of equipment and supplies. Submit inventory reports with check request to replenish supplies

* Scheduling and tracking fleet vehicle routine maintenance and

* Work closely with the Procurement Coordinator in securing prospective bids for repairs and compliance with WBE requirements.

* Safety & Compliance:
Ensure compliance with all health and safety regulations, including conducting inspections of security systems, fire alarms, and co-leading the oversight of mock drills and office emergency protocols.

* Coordinate office moves, space allocations, furniture assembly, and the setup of rooms for events.

* Inventory Control:
Monitor and order office supplies, maintain inventory records, and manage the proper disposal of equipment. Tagging of equipment and tracking depreciation. Share equipment inventory with finance department on a quarterly basis.

* Coordination of housing department move out and cleanings

* Prepare reports, maintain maintenance logs, and manage work order workflows.

* Serve on internal committees (Risk and Operations)

* Back up to team members for general maintenance. often acting as the custodian of the workspace to ensure a functional and safe environment

Other related duties as assigned

CCHC is committed to:

Respectful, Compassionate and Quality Care

Affordable and Equitable Services and Treatment

Culturally Appropriate and Comprehensive Community Based Services Service Integrity Offered by Qualified, Dedicated Staff

A Safe and Welcoming Environment for All

Employee Benefits offered to Fulltime Staff

Blue Cross Blue Shield Medical Insurance

Blue Cross Blue Shield Dental and Vision Insurance

Supplemental Benefits

Life Insurance (Employer Provided at no additional cost)