This position is fully responsible for the project billing and administrative process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.
§ Effectively communicate with Project Managers (PM) and Controller, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
§ Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for submission.
§ E-Mail final invoices and file consultant and client invoice copies in the billing folder.
§ Assess and pursue opportunities for maximization of client billing; communicate with the Controller, as to your observations and actions taken.
§ Research any unbilled issues to optimize the billing possibilities for the billing period.
§ Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
§ Provide the Controller with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.
§ Work with the cash receipts team member to reconcile variances that occur in the application of cash.
§ Generate and distribute bi-monthly receivables reports and monthly profitability reports..
§ Review monthly time sheets, along with the accounting group.
§ Recommend and implement agreed process improvements to the billing cycle.
§ Prepare special project analyses for the PICs, PMs and others.
§ Provide year-end support of auditor requirements, which may include research and reconcilement.
§ Perform additional assignments, as directed by the Controller.
§ Prepare 20-day Preliminary Notice
§ Track all subcontractor/supplier prelims in order to process joint check payments
SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:
§ Bachelor’s Degree or some college courses in accounting or business preferred.
§ Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
§ More than 5 years of billing and receivables in Construction Industry
§ Knowledge of Sage CRE 300 (Timberline) and Sage Construction Project Center Software
§ A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
§ Ability to work well with others under deadline situations and respond to changes in priorities.
§ Good written and verbal communication skills and strong organizational skills.
§ Ability to work independently, take initiative, set priorities and see projects through to completion.
§ Employ problem-solving skills and analysis, and report problems to the Controller, as necessary.
§ Strong service orientation.