Administrative Professional

Administrative Professional 1 – Côyáhoga County )

Guided by the Agency's mission “To reduce recidivism among those we touch”, the Division of Parole & Community Services seeks a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1.

This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

• Works under general supervision & requires considerable knowledge of clerical functions & office procedures
• Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority's (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
• Operates LEADS terminal, NCIC computer, OCN, OHLEG & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
• Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
• Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
• Evaluates available records
• Creates & maintains files & reports
• Retrieves materials
• Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
• Communicates information to staff regarding notifications of Protection order & Detainer notifies
• Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
• Orders office supplies, goods & equipment
• Schedules maintenance on office equipment
• Maintains Fleet hub documentation for DPCS state vehicles
• Schedules maintenance, maintain records & replacement schedules
• Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center
• Schedules training sessions & other meetings
• Processes incoming & outgoing mail
• Receives & logs in material
• Types routine correspondence
• Attends meetings, trainings & conferences
• May give presentations & conduct training
• Responds both verbally & in writing to questions & concerns
• Works on special projects &/or committees as assigned
• Must conduct oneself professionally & in a law‑abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction's Standards of Employee Conduct
• Local travel required
• Performs other duties as assigned

1 year training or 1 year experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology.
Or equivalent of Minimum Class Qualifications For Employment noted above.

Administrative Support/Services
, Technical

Skills:

Administrative Support/Services, Customer Service;
Professional

Skills:

Attention to Detail.

• When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
• We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your online application.
• You can check the status of your application by signing into your profile on this website.
• We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug‑free Workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting.