Director of Account Payable

Key Responsibilities

• Accounts Payable Leadership:
• Oversee the daily operations of the accounts payable department for both the hardware distribution business and the retail store operations.
• Lead and develop a team of accounts payable professionals, fostering a high-performance culture of accuracy, efficiency, and accountability.
• Ensure the team is meeting department goals, service level agreements (SLAs), and internal/external deadlines for invoice processing, vendor payments, and reporting.
• Process Optimization & Compliance:
• Review and enhance accounts payable workflows to improve efficiency, accuracy, and cycle time, incorporating best practices and automation where possible. Includes collaboration and partnership with functions outside of accounts payable.
• Ensure strict compliance with company policies, accounting standards (GAAP), tax regulations, and industry-specific regulations.
• Oversee the approval and processing of invoices, credit memos, and payments to ensure proper documentation and adherence to contractual terms.
• Support the identification and resolution of discrepancies and exceptions in a timely and accurate manner.
• Establish and maintain strong working relationships with key vendors, ensuring timely and accurate payments and addressing any payment inquiries or disputes.
• Monitor vendor performance and compliance with agreed-upon terms and conditions.
• Ensure accurate reporting of accounts payable balances, aged accounts, and payment terms for both business units.
• Provide regular reports to senior management on accounts payable metrics, including outstanding payables, payment cycles, cash flow projections, and vendor reconciliations.
• Lead month-end and year-end closing activities related to accounts payable, ensuring timely and accurate financial reporting.
• Hold a key leadership role in the implementation of a new financial system that includes accounts payable.
• Oversee the accounts payable software systems (ERP, AP Automation) for both the parent company and retail subsidiary, ensuring efficient system usage, integrations, and data accuracy.
• Drive the adoption of technology solutions that improve automation, reduce manual entry, and enhance reporting capabilities across the accounts payable function.
• Cash Flow Management:
• Collaborate with the treasury and finance teams to help manage, budget and forecast cash flow, ensuring optimal working capital and payment schedules.
• Audit & Internal Controls:
• Maintain internal controls to ensure the accuracy of accounts payable transactions and safeguard company assets.
• Facilitate audits and respond to inquiries from external auditors, ensuring compliance with all regulatory requirements and company policies.
• Lead process improvements to address any audit findings and reduce risk.
• Cross-Functional Collaboration:
• Collaborate with other departments, including purchasing, logistics, and finance, to ensure alignment on payment terms, reporting, and inventory management.
• Support senior management and the retail subsidiary’s leadership team with financial insights related to accounts payable and vendor management.

• Education:
• Bachelor’s degree in accounting, Finance, Business Administration, or related field (CPA or relevant certifications preferred).
• Experience:
• Minimum of 8-10 years of experience in accounts payable, finance, or accounting, with at least 5 years in a leadership or managerial role.
• Proven experience overseeing accounts payable functions, preferably in distribution and retail environments.
• Experience managing large teams and working with multi-location operations, ideally in a multi-entity organization. Experience with team reorganization is a plus.
• Strong knowledge of accounts payable processes, systems, and technology, including experience with ERP and AP automation tools. Experience implementing a new AP financial system is a plus.
• Skills:
• Strong leadership and team management skills, with the ability to motivate and guide teams through transformational changes including systems implementation, process improvements and team reorganization.
• Excellent organization and problem-solving skills, with a keen eye for detail and accuracy.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong communication and interpersonal skills, with the ability to interact effectively with vendors, internal teams, and senior management.
• Technical
  
  Skills:
  
  
• Proficiency with financial systems (e.g., Oracle, or similar ERP systems).
• Advanced Excel skills (pivot tables, VLOOKUP, and data analysis).
• Familiarity with AP automation tools (e.g., Coupa, Ariba, or other AP systems) and cloud-based platforms.

Travel will be required to visit retail accounts payable team members in other cities. First year travel will be heavier, up to 20%

Equal Opportunity Employer
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